What are the responsibilities and job description for the Administrative Assistant II position at Abacus Service Corporation?
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Job Description & Requirements Job Type : Recruited Number of Positions : System Location : Client Corporation- Created Date : / / Job Title : Administrative Assistant II CWR Type : W- Reason : Overload
Qualifications : Responsibilities : The incumbent will provide administrative and clerical support as directed to meet site objectives. Incumbent may also be assigned additional duties as directed, including, but not limited Job Duties : Provides daily administrative support / functions, including but not limited to
- Managing new hire onboarding support
- Procurement of goods and services - submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies; Liaison between site and key vendors - water cooler distributor, Cintas uniforms, Vallen and Fastenal
- Sorting mail / packages and distributes to the site departments
- Supports meetings and event functions by reserving and preparing meeting rooms, ordering lunches and materials for events, offsite functions / dinners. Several big employee events are Family Day picnic and Holiday Party which involves working with multiple vendors to provide services
- Shipping / receiving support, processing work requests and generating work orders
- Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
- Follows site safety rules and promotes their observance in performance of job duties
- Process work cycles in SAP to pay invoices
- Manage site communications (Intranet site, digital board, sitewide emails, produce site newsletter)
- Manage site employee safety boot program
- Order promotional items for site
- Manage Iron Mountain services and supplies (document retention, shredding)
- Help facilitate quarterly townhalls for site director
- Maintain a clean and orderly work area
- Performs other work-related duties as assigned. Required Qualifications :
- High School Diploma
- years of administrative and / or procurement experience
- Must have excellent communication (written and verbal) and customer service skills
- Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
- Strong time-management and organizational skills
- Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
- Must be able to lift and / or move up to pounds
- Working knowledge of corporate spending reports Preferred Qualifications :
- Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
- Strong data analysis
- Shipping & Receiving and / or mailroom experience
- Vendor management experience Comments / Special Instructions Skills- Expertise in microsoft suite of programs- ability to use SAP invoicing software Duties- event planner of site employee events- Liason between site and key vendors - water cooler distributor, Cintas uniforms, Vallen and Fastenal- process workcycles in SAP- manage site communications (Intranet site, digital board, sitewide emails, produce site newsletter)- sort mail for site- order supplies for ERT training sessions- manage site employee safety boot program- manage new employee orientation- order promotional items for site- manage Iron Mountain services and supplies (document retention, shredding)- Help facilitate quarterly townhalls Attached Documentation : No record(s) found.
Requestor & Work Location Requested by : N / A Alternate : N / A Report To : N / A Phone : N / A Ext. : N / A Travel Required : How Much Travel? % Report To Manager's Office Address Highway JJ, Palmyra, MO United States Start Date : / / Work Days : Sun Mon Tue Wed Thu Fri Sat End Date : / / Start Time : : AM Total Reg Hours : End Time : : PM Overtime Required : Lunch Time : Minutes Exempt : Open Bid :
