What are the responsibilities and job description for the Sr. Contract Administrator position at Abacus Solution Group?
GENERAL SUMMARY :
Under the general direction of the Contracts Manager, prepares, administers, and coordinates contracts and is the liaison and primary contact between assigned Business Unit(s) and Contract Administrator(s) in interpreting and complying with airport policies and applicable Procurement Laws. This position will work to improve communication between the Procurement and Materials Management department and other usiness Units.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Provides technical guidance, direction, and assistance to assigned Board Department(s); advises Board staff and contractor or consults with project managers of potential solicitation and contractual challenges and provides contract interpretation.
Performs contract administration work. Reviews work performed by other Contract Administrators for accuracy and conformance to contracting and regulatory procedures; provides contract and regulatory related training to other Contract Administrators, Board staff, contractors, and consultants. Responsible for oversight of all Contracts for their assigned departments, this includes ensuring Contracts are adequately funded, properly planned for replacement and renewal contracts including transition plans. Also lead Procurement 101 training as required for assigned departments.
Provides advice, guidance and support on procurement plans, contract solicitations, sourcing and specification development, bid / proposal evaluation process, development, and administration of contracts, negotiating terms and conditions, managing, and facilitating contract execution, writing Notice to Proceed, ensuring compliance with contract provisions, negotiating, and writing change orders and overseeing contract closeout to ensure compliance with all applicable laws.
Consults with assigned Board Department(s) to clarify need and intended use of requested products / services and examines alternative procurement methods.
Ensures compliance with commercial or business aspects of work (i.e., wage rates, bond, and insurance requirements) in conjunction with applicable departments.
Writes, coordinates, and proofreads Official Board Actions for assigned Board Department(s) including the coordination and review of Business Disclosure Forms with the Legal Department. May lead assigned monthly OBA Review meetings and responsible for review and approval from AVP on OBA PMM required documentation.
Provides professional-level consulting services to assigned Business Unit(s) and supports them in meeting their strategic initiatives through their people.
Presents findings and recommendations concerning procurement and materials management issues to Assistant Vice President, Procurement and Materials Management, or Vice President, Procurement and Materials Management and other Board management, as appropriate.
Follows proper protocol in evaluating issues related to Procurement and Materials Management duties.
Acts as team leader or project manager for assigned Procurement and Materials Management department projects.
Mentors and coaches assigned Contract Administrators and Print Services & Mail Coordinator.
Leads and support adhoc projects within PMM and cross functional teams with other departments at the airport.
MINIMUM REQUIREMENTS :
Bachelor’s degree in business, supply chain management, or public administration or related technical / engineering field.
Five (5) years of progressively responsible experience administering construction, general goods, services, or professional service contracts.
Experience in negotiating new contracts and modifications / changes to existing contracts.
Any equivalent combination of education and / or experience may be substituted for the above.
Possession of a valid Class C driver’s license.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES :
Extensive knowledge of the principles, practices and procedures contract administration and procurement, laws and contract funding procedures and requirements.
Knowledge of estimating and pricing techniques and industry resources for determining labor, material, and equipment costs.
Skill in operating personal computer and software programs to capture and maintain records of contract activity.
Ability to represent the Procurement and Materials Management Department, the Administration and Diversity Division and the DFW Airport Board in a professional manner by exhibiting great customer service skills without compromising personal ethics or the integrity of the procurement process.
Ability to review contract documentation for discrepancies and conformance to standards established under law, policy, procedures, and management directives.
Ability to interpret and use oral and written instructions, specifications, sketches and blueprints to prepare solicitation documents, scopes of work or services, analyze proposals and write contracts and change orders.
Ability to source products and services and develop and understand trends in key markets due to economic changes.
Ability to meet and interface with contract administrators, suppliers, contractors, tenants, consultants, Board staff and other interested parties to exchange information, explain and interpret standards and develop solutions.
Ability to prepare clear and concise specifications, contract clauses, contract changes, reports, negotiation records, negotiation plans and correspondence.
Ability to analyze and make sound judgments on contractor risk and other factors associated with performing the specified work for a reasonable profit.
Ability to negotiate in a confidential or an open, public atmosphere, as appropriate, and to obtain and substantiate fair and reasonable contract terms and pricing.
Ability to communicate effectively and clearly, both orally and in writing, in general and technical terms, with Board staff, contractors, Board tenants and management
Ability to work independently or in a team environment based on the task or situation.
Work in an open office environment conducting oneself with professionalism and respect.
Operating on-site during standard business ours and after hours as work requires.
DESIRABLE :
Master’s degree in business, supply chain management, public administration, or other related field.
Certified professional purchasing certification.
Oracle or other ERP experience.
Knowledge of basic engineering principles and practices, electronic systems, national standards, and applicable associations such as ANSI, NFPA, AST, and ASA.
EFFORT :
Works in an office environment.
Uses reasoning in problem solving and analysis.
Uses near-visual acuity in reading written documents and statistical data.
Exchanges information by oral, written, and electronic form and in person.
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