What are the responsibilities and job description for the Receptionist/Office Assistant position at Abbeville Magistrate Court?
Job Overview
We are seeking a dedicated and organized Receptionist/Office Assistant to join our team. This role is essential for ensuring smooth operations within our office, providing exceptional customer service, and supporting various administrative tasks. The ideal candidate will possess strong communication skills and have experience with phone systems and computer applications. Must be Bonded once working in the position.
Responsibilities
- Greet and assist visitors in a friendly and professional manner
- Courteously and respectfully manage stressful situations
- Manage incoming calls using phone systems, directing them to the appropriate personnel if required
- Maintain organization by managing schedules, appointments, and correspondence
- Records detailed notes for cases on Court Management System application (CMS)
- Checks the mailbox , sorts mail, and delivers mail that is not for Magistrate Court to the Sheriff’s Office and/or the Detention Center
- Processes and records cash, credit / debit card, and money order payments
- Monitors the cash drawer, ensuring the $60 float is present at open and close of business
- Prepares daily deposits for the Traffic/Criminal account
- Must learn to utilize CMS application
- Provide support to the team as a personal assistant when required
Experience
- Previous experience as a receptionist or in an administrative or financial role is preferred.
- Familiarity with legal, judicial, law enforcement environments is a plus but not mandatory.
- General computer literacy is essential.
- Strong organizational skills with attention to detail in clerical tasks is essential.
- Ability to multitask effectively in a fast-paced environment while maintaining professionalism is essential.
- Experience with phone systems and customer service is highly desirable.
If you are a motivated individual who thrives in a dynamic environment and possesses the skills outlined above, we encourage you to apply for the Receptionist/Assistant position. Your contributions will be vital to our team's success!
Job Type: Part-time
Pay: From $14.00 per hour
Expected hours: No more than 29 per week
Schedule:
- No nights
- No weekends
Work Location: In person
Salary : $14