Real Estate Assistant

About Abbey Drummond Real Estate:

I am a dedicated realtor passionate about delivering exceptional client experiences and fostering a fun, collaborative, and innovative work environment. I am seeking a highly motivated, organized, and resourceful Real Estate Assistant to join my growing team. This role offers a unique mix of administrative, marketing, client-facing, real estate-specific, and transaction coordination responsibilities, providing the ideal opportunity for someone eager to learn and make an impact.

Key Responsibilities:1. File Management & Administrative Support:

• Manage and process client files, including contracts, disclosures, and transaction records.
• Maintain meticulously organized records for easy retrieval and compliance.
• Schedule appointments, manage calendars, and prepare materials for client meetings.
• Update CRM systems regularly and ensure timely follow-up actions, including client gifts and communication.
• Track deadlines and ensure compliance with all real estate transaction requirements.

2. Transaction Coordination:

• Serve as the primary point of contact for all parties involved in real estate transactions, including clients, lenders, title companies, and other agents.
• Open and manage escrow accounts, ensuring all required documentation is accurate and complete.
• Monitor and track transaction timelines to ensure key deadlines are met, including inspections, contingencies, and closing dates.
• Facilitate communication between all parties, providing regular updates and resolving issues to ensure a smooth closing process.
• Prepare and review contracts, addenda, and other transaction-related documents for accuracy and compliance.
• Ensure all files and paperwork are properly submitted and archived according to legal and brokerage requirements.

3. Marketing & Branding Support:

• Collaborate on and execute creative marketing campaigns, including social media initiatives and branding strategies.
• Coordinate with the marketing team to deliver materials promptly.
• Assist in producing high-quality videos, property listings, and marketing collateral.
• Research and propose innovative ideas to enhance client engagement and community presence.

4. Client Communication & Support:

• Act as a point of contact for clients, ensuring a warm, professional, and responsive experience.
• Address client inquiries, provide updates, and coordinate communications between team members and clients.
• Build lasting client relationships through personalized touches, thoughtful follow-ups, and proactive service.

5. Real Estate Support:

• Show homes or assist with open houses when I am unavailable.
• Deliver listing materials, coordinate Supra key setup/pickup, and handle other logistical tasks for listings.
• Prepare and deliver personalized closing gifts for clients.
• Assist in coordinating home staging, professional photography, and other pre-listing tasks.

6. Personal Assistant Tasks:

• Manage errands, schedules, and tasks to keep operations running smoothly.
• Provide administrative support to optimize efficiency and productivity.

7. Property Management Support (minimal hours):

• Assist with property management tasks such as organizing contractors at the property and meeting them there when needed.
• Listing properties for rent when the time comes and meeting potential tenants.
• Pay bills and handle payments each month.
• Learn DoorLoop platform for handling payments once a month.

What I’m Looking For:

Skills and Qualifications:

• Licensed Realtor: Not required but a significant plus. If unlicensed, sponsorship for real estate education may be available. *Becoming licensed will be a requirement*
• Exceptionally organized, detail-oriented, and adept at managing multiple priorities.
• Creative thinker with a passion for fresh ideas in marketing and client engagement.
• Tech-savvy with experience in CRMs, Microsoft Office, Canva, social media platforms, and communication tools.
• Personable, professional, and an excellent communicator.
• Proactive problem solver capable of delivering high-quality results under deadlines.
• Collaborative team player with a positive attitude and goal-oriented mindset.

Preferred Qualifications:

• Prior experience in real estate, marketing, or as a personal assistant.
• Event planning or content creation experience is a bonus.

Why Join Abbey Drummond Real Estate?

• Dynamic Work Environment: Each day offers new challenges, creativity, and growth opportunities.
• Professional Development: Potential for long-term growth, including opportunities to become licensed if not already.
• Client-Centered Culture: Contribute to delivering exceptional experiences for a high-end clientele.
• Supportive Team Atmosphere: Work in a collaborative, fun, and innovative environment passionate about real estate success.

Job Types: Full-time, Part-time

Pay: From $19.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Flexible schedule
• Health insurance
• Professional development assistance

License/Certification:

• Real Estate License (Preferred)

Ability to Commute:

• Salt Lake City, UT 84106 (Required)

Willingness to travel:

• 50% (Preferred)

Work Location: In person

Salary : $19