Executive Assistant

Abbey Residential Services, Inc., an owner managed and operated Multifamily, Property Management company is seeking an experienced Executive Assistant for our corporate office near Tanglewood.

MULTIFAMILY EXPERIENCE IS STRONGLY PREFERRED!

This position will be responsible for providing support to our onsite teams across a wide variety of platforms including RealPage Onesite, Microsoft Excel | Word | Teams, Vonage Systems, and more. This person will also be responsible for training, analyzing, and facilitation of approved software and policy.

High proficiency in RealPage Onesite and Excel is needed to succeed in this role

Requirements:

• 3 years in Multifamily
• 2 years in Onesite
• 3 years of building Excel spreadsheets from scratch, formulating Excel documents in large quantities, and being able to sort and filter data
• Great interpersonal communication and a willingness to be the go-to support person for our onsite team members
• Executive Assistant experience
• A self motivated, self starter, that can take minimal direction and complete a task
• Timely with deadlines and follow up
• The ability to maintain confidentiality

Responsibilities Include:

• Manage flow of information between properties; liase with corporate personnel at all levels
• Due diligence with new property acquisitions
• Assist the Southwest Vice President with various projects with tight deadlines and essentially be the right hand to whatever is needed including booking travel, planning Regional Manager/Manager meetings, implementation of new policies and procedures, budget meetings, etc.
• Support Field with Onesite questions and Document Management
• Create and upload forms as needed in the document management format
• Set up and complete migration of Onesite on new acquisitions as needed
• Generate Excel workbooks and input data for complicated projects including yearly budgeting process
• Answer phones as needed and maintain outstanding customer service and a helpful attitude
• Will manage 1 direct report and their scheduling, payroll, training, and mentorship
• Manage the expense reports and mileage for yourself and the Southwest Vice President
• Manage the schedule and travel arrangements for the Southwest Vice President
• Act as the office manager for our local corporate office

This position will work very closely with our Southwest Vice President and must be excellent at creating excel spreadsheets from scratch, solving workbook and formula issues, working with large quantities of data, and more.

Benefits Include

• NOI Bonuses
• Health Insurance
• Dental and Vision Insurance
• PTO, Holidays, and Sick Time
• 401(k) match

Please send salary requirements

• If this sounds like you, please apply today!