Project Administrator

At Abbott, it’s all about providing an exceptional experience — for our clients, our construction partners and most importantly, our employees. Our team is made up of talented professionals who fully embrace the company’s brand pillars of stewardship, collaboration, and integrity. They are respectful, hardworking individuals who take pride in what they do and in helping others achieve their goals.

In addition, Abbott’s size, combined with the versatile talents of our team, gives us the unique ability to adapt resources and approaches based on specific needs. This flexibility not only enables us to stand out from the crowd by being a responsive business partner who can quickly adjust to any situation, but also offer diverse and rewarding opportunities to our employees.

The Project Administrator (PA) shall support the Project Engineer (PE), Project Manager (PM) and Superintendent (Supt) for the project to meet its goals.

Primary Duties

• Create, distribute, and manage all required paperwork including contracts, subcontracts, project setup, certificates of insurance, purchase orders, meeting minutes, memos, etc.
• Provide research, follow-up, data entry, budget revisions, etc. for the PM as requested. This can occur in the marketing phase, bidding process, construction phase, or closeout phase.
• Print, plot, and order reprographics.
• Participate in the closeout process. This participation may range from follow-up with subcontractors/suppliers to managing the closeout process, depending on the project.
• Provide front desk coverage for Receptionist’s breaks and additional coverage as needed.
• Work with Receptionist to maintain adequate office supplies.
• Maintain the common areas and kitchens, ensure beverages are available and supplies are kept well stocked.
• Perform miscellaneous errands as requested by Project Staff and as approved by the Project Administration Manager.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years’ experience in secretarial or administrative work.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
• Has excellent written and verbal communication skills.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has the ability to accomplish routine tasks.
• Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Previous experience working in an administrative role in a construction company preferred.
• Knowledge of basic work methods, techniques and systems used by Abbott Construction preferred.
• One to two years post high school administrative assistant training preferred.

The hourly rate for this position is $23.00 to $36.00. This position is eligible for a target bonus.

Benefits: Abbott Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.

Note: Sick leave accrues at one (1) hour for every 30 hours worked. Accrual for sick leave is capped at 240 hours. At the end of each calendar year, you will be allowed to carry over accrued and unused sick leave up to 240 hours. You will not begin accruing sick leave until you drop below the accrual cap.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement - Abbott Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at Email: hr@abbottconstruction.com