What are the responsibilities and job description for the Project Coordinator position at ABC Fire Extinguisher Company?
About Us:
ABC Fire is a trusted leader in fire protection and life safety services. With a legacy dating back to 1960, we provide top-tier fire safety solutions, including inspections, maintenance, and installations across various industries. Due to rapid growth and a major contract involving over 300 sites, we are seeking a highly organized and detail-oriented Project Coordinator to support our expanding operations.
Job Summary:
The Project Coordinator will play a key role in supporting our office team by managing project schedules, coordinating field technicians, maintaining compliance records, and ensuring smooth day-to-day operations. This position requires strong administrative skills, excellent communication, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Project Coordination: Schedule and dispatch technicians for inspections, maintenance, and installations across multiple sites.
- Administrative Support: Maintain service records, job documentation, and compliance paperwork.
- Customer & Vendor Communication: Serve as a point of contact for clients, vendors, and internal teams, ensuring timely responses and follow-ups.
- Scheduling & Workflow Management: Track job progress, update scheduling software, and assist with prioritizing tasks.
- Inventory & Equipment Coordination: Work with the shop to ensure parts and materials are available for upcoming jobs.
- Billing & Documentation: Assist with invoicing, purchase orders, and financial documentation related to fire protection projects.
- Compliance & Reporting: Ensure all services adhere to fire safety codes and regulations, generating reports as needed.
Qualifications:
- 2 years of experience in administrative support, project coordination, or office management (experience in construction, logistics, or service industries a plus).
- Strong organizational skills with the ability to handle multiple tasks and deadlines.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and experience with scheduling or project management software.
- Excellent verbal and written communication skills.
- Ability to work independently while effectively collaborating with team members.
- High attention to detail and a proactive approach to problem-solving.
Why Join Us?
- Competitive salary based on experience
- Comprehensive benefits package (health insurance, retirement plan, PTO)
- Stable, full-time position with a growing company
- Opportunity for career growth in the fire protection industry
- Supportive team environment with a strong company culture
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Compensation Package:
- Yearly bonus
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 2 years (Preferred)
- Project coordination: 2 years (Preferred)
Ability to Commute:
- Pittsburgh, PA 15237 (Required)
Work Location: In person
Salary : $45,000 - $50,000