What are the responsibilities and job description for the Senior Payroll Administrator position at ABC Legal Services?
About ABC Legal Services:
ABC Legal Service is proud to be the national leader in filing service of legal documents. We are growing and are looking for talented new team members to support our growth and solve exciting challenges!
We are a team of over 400 with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We’ve been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer.
Job Overview:
As the Payroll Administrator with ABC Legal Services, you will work closely with the HR Team to process bi-monthly payroll and maintain personnel files for over 400 employees across multiple states.
Key Responsibilities:
Payroll Authority:
- Enter pay detail and reimbursements into UltiPro HRIS system
- Enter rate increases once specified approvals have been obtained
- Authority to resolve payroll issues within established guidelines
HRIS Administration:
- Input new hires, personnel changes into the system
- Input rate changes after confirming proper authorization from field management
- Process terminations in system
- Process wage garnishments and withholding orders
- Auditing payroll reports prior to transmission of information
Maintain Personnel and System Records:
- Keep employee records and computer records updated with current employee information, i.e. rates, W4 status, benefit status, address or telephone numbers, etc.
- Up-keep of I-9 documentation in files
- Perform manual update of vacation accruals for those employees working in more than one department during a pay cycle
- Complete employment verification and return to specific agencies
Multi State Reporting:
- Complete all multi work site reports for assigned geographical region
- Responding to outside inquiries from state agencies requiring payroll information
- Communicating to our outside unemployment vendor
Qualifications:
- Minimum 2 years relevant Payroll/HR experience with a mid to large sized company (500 employees)
- Knowledge of multi-state payroll (including CA) and experience applying unique tax rates
- Knowledge of wage withholding orders and garnishments
- Working knowledge of Excel
- Excellent client service and communication skills
- Desire to work in a team-oriented environment
- Ability to work independently in a time sensitive environment
- Experience running payroll with little to no assistance a plus
- Possess sound decision-making skills and ability to multi-task while working in a fast-paced environment with specific deadlines
We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today!
- Comprehensive Medical, Dental, and Vision coverage
- 401(k) retirement plan with 5% matching
- 11 paid holidays per year
- Paid Time Off
- Flexible Spending Account
- Long-term disability
Pay: $80,000 - $90,000
Schedule: Full-time, Monday-Friday
Work Location: Seattle, Washington. Hybrid/Remote
Salary : $80,000 - $90,000
