Executive Assistant to the CEO

Summary: We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the CEO of our dynamic and growing construction firm. The ideal candidate will be a proactive problem-solver with exceptional communication and interpersonal skills, capable of managing a wide range of administrative tasks and maintaining confidentiality.

Reports To: CEO

Responsibilities: Executive Support:

• Manage the CEO's complex calendar, scheduling meetings, appointments, and travel arrangements.

• Prepare and edit correspondence, presentations, and reports.

• Screen phone calls, emails, and mail, prioritizing and directing inquiries as appropriate.

• Manage and process expense reports.

• Coordinate and attend meetings, taking minutes and tracking action items.

• Conduct research and prepare briefing materials for meetings and presentations.

• Assist with personal errands and tasks as3 needed.

Responsibilities: Project Management Support

• Assist with project coordination, tracking deadlines, and following up on deliverables.

• Prepare project-related documents and presentations.

• Coordinate communication between the CEO and project teams.

• Relationship Management:

• Build and maintain relationships with key stakeholders, including clients, partners, and vendors.

• Represent the CEO in a professional and courteous manner.

Responsibilities: Office Management Support:

• Maintain office organization and supplies.

• Coordinate office events and meetings.

• Assist with onboarding new employees.

• Confidentiality:

• Maintain strict confidentiality of sensitive information.

• Handle confidential documents and communications with discretion.

Qualifications: Education:

· Bachelor's degree in Business Administration, Communications, or a related field preferred.

Experience:

· 5 years of experience as an Executive Assistant, preferably in the construction industry.

Skills:

· Exceptional organizational and time management skills.

· Strong written and verbal communication skills.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

· Ability to prioritize and handle multiple tasks simultaneously.

· Excellent attention to detail.

· Strong problem-solving and decision-making skills.

· Ability to maintain confidentiality.

· Knowledge of construction industry terminology and practices is a plus. Benefits:

· Competitive salary and benefits package.

· Opportunity to work in a fast-paced and dynamic environment.

· Be a part of a growing and successful company.

Job Type: Full-time

Pay: $40,000.00 - $70,000.00 per year

Schedule:

• Monday to Friday
• Overtime

Ability to Relocate:

• Hickory, NC 28601: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $70,000