What are the responsibilities and job description for the Accounting / Office Specialist position at ABI?

Job Description

Join an Innovative Company with a Dynamic Culture!

Our company prides itself on a culture of teamwork and camaraderie. Our primary goal is to attract and retain long-term employees with a friendly work environment, quality products and challenging work. Advanced Business Integrators, Inc (ABI) has always loved the challenge of automating monumental manual tasks, hence our motto “Managing the Unmanageable”.

ABI MasterMind® is the World’s Premier Workforce Management Solution

ABI MasterMind® serves over 900 of the most well-known venues in North America. ABI’s dynamic environment breeds a feeling of “family” that appreciates values and collaboration.

ABI’s founder has deep roots in technology, including financial accounting, payroll, HRIS, and computer networking. Over 25 years ago, ABI’s founder addressed the need for more efficient technology and oversaw the team that built an amazing product to automate a highly seasonal and variable workforce for a Major League Baseball stadium.

Today, ABI is the premier company in the public assembly workforce management industry, serving a highly loyal customer base. We listen closely to our clients and continuously strive to improve our interactions and products; we live by the mantra “Hug the Customer”.

THE OPPORTUNITY

We are seeking a self-starter with a professional demeanor who is willing to actively participate in ensuring the overall effectiveness of our accounting needs and the office. As the Accounting / Office Specialist, you will work under the supervision of the Accounting / Operations Manager and will be responsible for performing accounting, clerical, and general office work, as well as helping with client-related projects. You must be comfortable working independently in a quiet office as well as collaboratively. We’re looking for a strong candidate who is willing to learn the ins and outs of what we do to be more effective in the tasks performed. At ABI, you will be working with a fabulous group of employees, expanding your professional development, interacting with a great clientele, and be a part of supporting the pinnacle of advanced workforce management technology.

OUR EMPLOYEE COMPENSATION AND BENEFITS SHOW HOW MUCH WE VALUE OUR TEAM!

27-$30 per hour based on experience
40 Hour in-office workweek / Monday - Friday
Medical, Dental, Vision, Long-term Disability, Accidental death / dismemberment, 401(k), and Life insurance
Benefit premiums for the employee on several health plans are paid 100% by the company.
After one year of service, ABI will begin to pay a graduated schedule to cover the health premiums of all dependents over time.

RESPONSIBILITIES

We are a small company with an evolving landscape. Although job duties are somewhat fluid, below is a list of key responsibilities :

Responsible for performing assigned accounts receivable, accounts payable and general clerical functions including, but not limited to : Purchase Orders, Sales Orders, Client Invoicing, Voucher posting, Cash Receipts posting, Voucher Payment, Credit Card processing, etc.

Ensure compliance with accounting procedures

Maintain paper & electronic filing system and file documents accurately in a timely manner

Prepare items for shipping including paperwork, packing and labeling

Coordinate tasks and projects between multiple departments

Cross functional collaboration within the accounting department

Complete routine inventory cycle checks to ensure adequate par levels of office supplies and client retail hardware

Perform accounts receivable collection calls

Track, resolve (or refer) accounting problems and discrepancies

Notify management of identified problems

Participate in maintaining the physical environment of the workplace

Coordinate service calls for office maintenance

Collaboration on client-related projects

Ensure office work areas are clean, secure and well-maintained

Maintain effective communication and coordination with management and staff to obtain and convey information to ensure transactions are correct

Serve as backup to the Accounting / Operations Manager

Complete other duties / special projects assigned

QUALIFICATIONS

Minimum of high school diploma or equivalent; AA or bachelor’s degree preferred

Knowledge of accrual-based accounting

Proficiency in accounting software

Minimum of 2 years of AR / AP and general office experience

Proficient using Word, Excel, types with accuracy, 10 key by touch

Attentive to detail, organized, flexible, cooperative and willing to assist others

Exceptional ability to manage and prioritize tasks to meet deadlines and financial objectives

Must be willing to take on a wide variety of responsibilities

We look forward to connecting with and learning more about you!

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Salary : $27 - $30

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