Office Manager

Office Manager – Albany, NY

We are seeking a highly organized, detail-oriented, and proactive Office Manager to oversee daily operations and provide key administrative and legislative support to our team in Albany, NY. This role is ideal for a motivated individual with a background in office administration, ideally in a legal or legislative setting.

Key Responsibilities

Administrative & Office Operations:

• Provide comprehensive administrative support to attorneys and staff, including document preparation, editing, and proofreading.
• Manage and maintain physical and electronic filing systems, ensuring timely retrieval and secure storage of sensitive information.
• Answer and route incoming calls professionally, ensuring accurate message delivery.
• Greet clients and visitors, maintaining a polished and welcoming office environment.
• Coordinate internal and external communications for the Albany office.
• Manage conference room bookings, video conferencing, and call scheduling.
• Maintain cleanliness and organization of office spaces, conference rooms, and kitchen areas.
• Handle incoming and outgoing mail, FedEx shipments, packages, and faxes.
• Oversee office supply and kitchen inventory; reorder supplies as needed.
• Assist with billing system entries, timekeeping, and administrative support for legal staff.
• Collaborate with the Lake Success office to ensure consistency in administrative operations across locations.

Legislative & Compliance Support

• Monitor and track relevant legislative developments, regulatory updates, and policy changes impacting the firm or its clients.
• Prepare and distribute legislative summaries, memos, and reports for internal use.
• Assist attorneys with legislative research and analysis as requested.
• Maintain calendars of legislative sessions, committee meetings, and public hearings relevant to practice areas.
• Coordinate with local government offices, legal institutions, and external stakeholders as needed for compliance and reporting purposes.
• Ensure internal records comply with legal and regulatory standards.

Knowledge, Skills & Attributes

• 3 years of administrative or office management experience, preferably within a law firm, government office, or legislative environment.
• Associate’s degree or higher preferred; coursework in legal studies or public administration is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills; ability to manage shifting priorities.
• Strong written and verbal communication abilities with a high level of professionalism.
• Discreet and dependable, with the ability to handle confidential and sensitive information.
• Knowledge of the legislative process or government operations is highly desirable.

Salary & Benefits

• Salary: $55,000–$70,000 (commensurate with experience)
• Benefits: Medical, Dental, 401K, Life Insurance

This is a full-time, in-office position based in Albany, NY.

This position is within our partner company, Capital Health Consulting, LLC. 

Salary : $55,000 - $70,000