Office Manager

Job Description

Job Description

Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most—their patients.

Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems.

We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense.

The Role

Abridge is in the process of expanding its presence in key hubs like San Francisco and New York and is seeking an Office Manager who is passionate about creating an inspiring and supportive work environment. As  Office Manager, you will be central to ensuring our offices are not only functional but also designed to inspire innovation and creativity. Your responsibilities will include managing day-to-day operations and vendor relationships, while fostering an atmosphere where our team feels motivated, valued, and empowered to do their best work. Ideally, you are a highly organized professional with exceptional problem-solving skills and the ability to efficiently juggle multiple tasks. You thrive on making a meaningful impact and enhancing the workplace experience, bringing a proactive approach to fostering an environment where team members can excel.

What You’ll Do

Office Management : Oversee setup, maintenance, repair, and improvement of our offices, manage space utilization, ensure cleanliness and safety, and coordinate with vendors for routine and emergency repair. Be the face of our New York office, serving as a liaison between Abridge, its visitors, and its vendors, ensuring a supportive, friendly, and helpful employee experience.

Administrative and Operational Support : Manage office supplies and inventory, coordinate scheduling and events, assist with onboarding and HR compliance, support various operational projects, and handle financial transactions and record-keeping.

Vendor and Compliance Oversight : Build and maintain relationships with vendors, manage contracts and performance, and ensure high standards of service and compliance.

What You’ll Bring

2-4 years of experience in office management and operations

Strong organizational and problem-solving skills

Excellent communication and interpersonal abilities

Proficiency in Google Workspace

Knowledge of best practices in office management

Ability to multitask and prioritize in a fast-paced environment

Willingness to be onsite at our New York  office a minimum of 4 days per week

Why Work at Abridge?

Be a part of a trailblazing, mission-driven organization that is powering deeper understanding in healthcare through AI!

Opportunity to work and grow with talented individuals and have ownership and impact at a high-growth startup.

Flexible / Unlimited PTO — Salaried team members can take off as much approved time off as they need, plus 13 paid holidays

Equity — For all salaried team members

Medical insurance — We pay 100% of the premium for you 75% for dependents. 3 Aetna plans to choose from.

Dental & Vision insurance — We pay 100% of the premium for you 75% for dependents. 2 Aetna plans to choose from.

Flexible Spending (FSA) & Health Savings (HSA) Accounts

Learning and Development budget — $3,000 per year for coaching, courses, workshops, conferences, etc.

401k Plan — Contribute pre-tax dollars toward retirement savings.

Paid Parental Leave — 16 weeks paid parental leave, for all full-time employees

Flexible working hours — We care more about what you accomplish than what specific hours you’re working.

Home Office Budget — We provide up to $1,600 in a one-time reimbursement to set up your home office.

Sabbatical Leave — 30 days of paid Sabbatical Leave after 5 years of employment.

• Plus much more!

Life at Abridge

At Abridge, we’re driven by our mission to bring understanding and follow-through to every medical conversation. Our culture is founded on doing things the “inverse” way in a legacy system—focusing on patients, instead of the system; focusing on outcomes, instead of billing; and focusing on the end-user experience, instead of a hospital administrator's mandate.

Abridgers are engineers, scientists, designers, and health policy experts from a diverse set of backgrounds—an experiment in alchemy that helps us transform an industry dominated by EHRs and enterprise into a consumer-driven experience, one recording at a time. We believe in strong ideas, loosely held, and place a high premium on a growth mindset. We push each other to grow and expose each other to the latest in our respective fields. Whether it’s holding a PhD-level deep dive into understanding fairness and underlying bias in machine learning models, debating the merits of a Scandinavian design philosophy in our UI / UX, or writing responses for Medicare rules to influence U.S. health policy, we prioritize sharing our findings across the team and helping each other be successful.

Diversity & Inclusion

Abridge is an equal opportunity employer. Diversity and inclusion is at the core of what we do. We actively welcome applicants from all backgrounds (including but not limited to race, gender, educational background, and sexual orientation).

Staying Safe - Protect Yourself From Recruitment Fraud

We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and / or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @abridge.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions.

Compensation Range : $115K - $135K

Salary : $115,000 - $135,000