Health Grants Administrator

General Description

Responsibilities & Duties

• Oversees overall grants flow process, documents procedures, and manages all aspects of process implementation including Institutional Review Board (IRB) and other approvals.
• Administers all components of the grants cycle, including: database management, grant documentation and grant compliance.
• Prepares and provides accurate grant data / information to Health Administration, Health Board, IRB, and other internal and external stakeholder.
• Writing compelling Health grant applications, including project narratives, budgets, timelines, and required supporting documentation.
• Identifies opportunities to optimize existing grant workflow, collaborating with other colleagues to implement while ensuring continued quality and timeliness across all aspects of the grant cycle.
• Prepares relevant Health grant materials for Health Board, Executive committees and staff
• Researching and identifying relevant Health Program grant opportunities from government agencies and other potential funders aligned with the Absentee Shawnee Tribal Health System’s mission and goals.
• Reviewing grant guidelines, ensuring compliance with eligibility requirements, and coordinating internal approvals for grant applications, coordinating and working with Health Grants Administrator to ensure grant budget calculation is accurate.
• Serves as advisor for grants management system including troubleshooting and assurance of data integrity;
• Submitting Health grant applications electronically or via electronic mail, maintaining a database of active grant proposals, and monitoring submission deadlines.
• Managing awarded Health grants, including budget monitoring, expenditure tracking, and ensuring compliance with grant terms and conditions.
• Preparing and submitting timely progress reports to funding agency, including narrative updates and financial data, and maintaining communication with granting agencies.
• Ensuring adherence to all grant regulations, reporting requirements, and internal policies.
• Working closely with program staff to integrate grant funding into project activities and monitor impact.
• Evaluating grant outcomes, collecting data to measure project impact and preparing reports required by Tribe, Health Administration and Health Board Members.
• Analyze Health Grants monthly budget and assist with budget modifications and narrative if necessary.
• Consults with Health Grant Directors to ensure that budget modifications are made in accordance with policies and regulations and approved by granting agency.
• Other Duties as assigned.

Education Requirements & Qualifications

• Bachelor’s degree and/or work experience in grants administration, or related field.
• Experience with Tribal Health Grant Management and IRB preferred.
• Advanced systems skills, especially experience with (MIP fund Software, Amplifund Software, Microix) and Excel.
• Ability to communicate and design communication approaches for relaying technical, budgetary, and program details to staff, consultants, grantees, and applicants in clear and user-oriented manner.
• Experience in implementing policies and procedures.
• Ability to implement effective workflow processes and procedures.

• Excellent research abilities to identify relevant grant opportunities.
• Strong writing and editing skills for crafting compelling grant proposals.
• Financial management skills to track grant budgets and expenditures.
• Project management skills to oversee grant activities and meet deadlines.
• Detail-oriented approach to ensure compliance with grant/IRB guidelines and manage multiple responsibilities.
• Willingness to take initiative, high level of self-motivation, and ease working independently or as part of a team.
• Ability to think critically, acts decisively, and synthesizes program and operational issues.
• Strong communication skill to interact with funding agency, program staff, and general public to communicate effectively orally and in writing.
• Personal qualities of integrity, honesty, and discretion.
• Must be able to keep on schedule, set priorities and exercise sound judgment within established guidelines.
• Must be able to operate a calculating machine and other standard office equipment.
• Must be computer literate required (Windows operating systems – Microsoft Word, Excel).
• Must have a valid Oklahoma Driver’s License.
• Must be able to pass a background check and drug screen.

• Must be able to sit, stand, stoop, bend or kneel for long periods of time.
• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)