AP Specialist

Job Title: Accounts Payable Clerk

Type: Full Time/ Non-Exempt

Reports to: Accounts Payable Supervisor

Type of Role: On-site

Overview: Accounts Payable Clerk is responsible for managing and processing a company’s financial obligations to suppliers, contractors, and other vendors. The primary tasks include receiving and reviewing invoices, ensuring that payments are made accurately and on time, and maintaining records of all financial transactions. The role is crucial in ensuring that the company maintains good relationships with vendors and complies with financial policies.

Responsibilities:

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Weekly preparation of check run
• Daily print and date stamp incoming invoices received.
• Sort and distribute incoming mail to appropriate departments.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Month-end procedures.
• Audit files
• Intercompany reconciliations
• Assist in resolving payable issues
• File documentation accurately and on a timely basis.
• Match and code invoices and expense reports.

Skills Requirements:

• Demonstrated proficiency in MS Word, Excel required – strong knowledge of Excel formulas a plus.
• Self-motivated, ability to initiate and follow tasks through to completion.
• Ability to deal with inquiries while performing routine duties.
• Ability to work with high degree of accuracy and strong attention to detail.
• Strong data entry skills
• Excellent verbal and written communications skills
• Strong organizational and prioritizing abilities.
• Attention to detail, accuracy in processing invoices and payments.
• Ability to manage multiple tasks and meet deadlines.

Education and/or Experience Requirements:

• 2 years’ experience with an accounting background required.

Physical Requirements:

• Regularly required to stand, walk, sit, reach with arms, talk or hear and use hands to finger, handle or feel objects, tools or controls.
• The employee is occasionally required to climb or balance, stoop, kneel, crouch and may occasionally use ladders for a variety of tasks.
• The employee must frequently lift and/or move 10-20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

As a member of our team, you will enjoy:

• Competitive pay
• Medical & Dental: HMO and PPO options
• Vision Plan
• Company-Paid Life Insurance
• Health Flex Spending Account (FSA)
• 401(k) Retirement Plan
• Weekly pay periods (every Friday)
• Employee Assistance Program (EAP)
• Vacation & Sick Pay
• Paid Holidays
• Veteran’s day off with pay for associates who served in the military

• Career Advancement and Development Opportunities.

Schedule: 8am- 5:00pm, overtime and Saturdays as needed.

Pay Range: $25.00 to 30.00 per hour DOE

All candidates are required to pass a pre-employment drug screen following an offer of employment, as well as provide documentation of eligibility to work in the U.S.

Equal Opportunity Employer