School Secretary/Receptionist

Overview

The School Secretary/Receptionist performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned.

Status of Position

This is a full-time position with Académie Lafayette.  This is a non-exempt position pursuant to the U.S. Department of Labor.

Reporting

The School Secretary/Receptionist reports to the Principal at the Armour Campus.

Responsibilities

The School Secretary/Receptionist is the face and voice of Académie Lafayette's Armour campus and must project the positive image the school is striving to achieve.  The School Secretary is responsible for meeting everyone who comes to the campus and making them feel welcome in our community.  In addition, the School Secretary/Receptionist is responsible for a variety of clerical and daily operational tasks.  These tasks must be timely completed along with the various issues/concerns that arise on a daily basis that must be resolved, but not at the expense of those daily assignments.

Qualifications

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  College Degree, preferred
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  Strong computer skills with at least two years’ experience and knowledge of Google Suite (docs, google sheets, slides, etc)
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  Two years clerical/secretarial experience, preferably in an educational or charter school setting
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  Excellent written and verbal communication skills
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  Successful work background
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  The ability to manage multiple tasks and responsibilities and meet tight, demanding deadlines
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  Strong organizational skills
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  The ability to meet and interact with administration, faculty, students, parents and the public with tact, courtesy and discretion
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  The ability to compile information from various sources and type on a variety of forms
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  The ability to exercise independent judgment in the interrelation and application of standard practices and procedures

Other

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  Meets and interacts with administration, faculty, students, parents and the public in routine situations which require tact, discretion and courtesy
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  Provides a variety of clerical duties involving all but the most complex matters
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  Gives information regarding policies or procedures related to departmental or school activities
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  Establishes, maintains and monitors accurate, neat and efficient electronic and manual filing systems
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  Sorts and classifies incoming mail and other information for efficient disbursement to appropriate recipients
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  Prepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, written and verbal instructions
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  Compiles information from various sources on a variety of standardized forms
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  Assists in the orientation and training of the employees or volunteers
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  Handles confidential information with complete security
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  Gathers and prepares appropriate attendance/accounting information.
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  Assists with enrolling and discharging students
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  Handles records requests from students’ prior schools and acts as registrar
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  Distributes school records
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  Assists with classroom key distribution and record-keeping
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  Responsible for master key
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  Performs other duties, as assigned