Lower Division Front Desk/Administrative Assistant

Position Overview

We are seeking a dedicated and organized Front Desk/Administrative Assistant to join our team. This pivotal role is the first point of contact for students, parents, and visitors, ensuring a welcoming and efficient front office environment. The ideal candidate is highly organized, strongly communicative, and deeply passionate about working in an educational setting.

Key Responsibilities

· Front Desk Management: Greet and assist students, parents, and visitors with a warm and professional demeanor.

· Communication: Answer and direct phone calls, taking messages or providing information as necessary.

· Administrative Support: Assist with various administrative tasks including filing, data entry, and managing student records and attendance.

· Scheduling: Coordinate appointments and meetings for school staff and administrators.

· Correspondence: Handle incoming and outgoing mail and emails.

· Event Coordination: Help organize school events and activities, providing logistical support as needed.

· Visitor Management: Maintain a visitor log and ensure visitors adhere to school policies and procedures.

· Supplies Management: Monitor and order office supplies to ensure the front office is well-stocked.

· Student Assistance: Provide basic first aid and support to students in need, contacting parents or guardians as necessary.

Qualifications

· Education: High school diploma or equivalent required; Associate’s degree or higher preferred.

· Experience: Previous experience in an administrative or front desk role, preferably in an educational setting.

· Skills:

o Excellent verbal and written communication abilities.

o Strong organizational and time management skills.

o Proficiency in Microsoft Office Suite and familiarity with office equipment (e.g., printers, fax machines).

o Ability to handle multiple tasks simultaneously and work under pressure.

o Friendly and approachable personality with a customer service-oriented mindset.

o Basic first aid knowledge is a plus.

Background Check: Must pass a background check and any other screenings required by the school.

Working Conditions

· Full-time year-round position with standard school hours.

· Possible occasional evenings or weekends for school events.

· Work primarily performed in a front office environment with frequent interactions with students, staff, and visitors.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person