Central Registrar

Location: EAC (Education and Administration Center) Recruiting Start Date: 04/08/2025 Estimated Start Date: 07/01/2025 Maintains and updates accurate and secure data in student database. Maintains records and monitors procedures and practices for compliance with policies and laws related to the department. Registration of all students in Academy District 20. Compilation and analysis of registration data for district administration, CDE data pipeline, and other departments. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards Answers telephone and greets visitors, providing information and routing inquiries as appropriate Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions Assists department head with maintenance of departmental budget Circulates pertinent information as advised by the supervisor Composes, performs, and types routine correspondence and reports and updates lists Coordinates and processes student transcript requests for inactive students, active students during summer break Develops and implements office procedures and methods to ensure the efficiency of operations Develops, prepares and processes reports which require research, computation, and compilation Disseminates sensitive issues or interaction with professionalism and confidentiality Ensures the accurate registration of all students and the dissemination of student records to the receiving school Files and sorts a variety of documents including sensitive and confidential information Interprets and explains district rules, regulations, and procedures to the public Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, and behavior Maintains and/or prepares payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business Services Maintains office filing system Maintains responsibility for the clerical operations of a departmental office Maintains various databases and reports Maintains various databases, reports, and office filing systems Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required Performs a variety of duties using various types of office equipment Performs a variety of duties using various types of office equipment Performs routine activities related to departmental functions Performs routine typing activities related to departmental functions Prepares correspondence and updates lists Prepares proposals and amendments for grants and reports for State Department and district administration, and resolutions to the Board of Education Processes and inputs data entry for student registration Processes and inputs data related to specific responsibilities Processes purchase orders and requisitions as required, tracks orders as received, and maintains records of office purchases Processes purchase requisitions for office equipment, maintenance needs, staff expenses, and office supplies Provides assistance to other Central Registry office staff Researches, compiles, and dispenses information to citizens, businesses, and other district agencies regarding district transactions Sets up, files, and sorts a variety of documents, to include sensitive and confidential information Supports school personnel with procedural information, policies, and regulations Tracks and verifies student information for out-of-district and preschool programs on a weekly basis Verifies and interprets guardianship documentation as needed Verifies authenticity of documents presented to establish residential eligibility of a student Works closely with building principals and secretaries to maintain accurate data Knowledge, Skills, and Abilities: Ability to access, input, and retrieve information in various software systems Ability to adapt to changing technologies and to learn functionality of new equipment and systems Ability to communicate effectively verbally and in writing Ability to compile and type statistical reports Ability to create, access, input, retrieve, and manipulate information in various software systems Ability to establish and maintain accurate record keeping, document management, and filing systems Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public Ability to follow oral and written instructions Ability to greet and interact with the public in a courteous and professional manner Ability to interpret and analyze a variety of documentation Ability to maintain accurate filing system and related files Ability to maintain confidentiality Ability to manage simultaneous demands and set clear priorities Ability to operate standard office equipment, performing a wide range of supportive clerical tasks Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently Ability to perform routine office management skills independently Ability to plan, coordinate, and research a variety of problem-solving and fact-finding study projects Ability to train others in procedures and the use of equipment Ability to use database and spreadsheet software effectively Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities Ability to work independently without direct supervision Commitment to the education of students as a primary responsibility Communicates effectively with students and adults in a wide variety of settings Computer proficiency including office productivity applications Demonstrated ability to manage simultaneous demands and set clear priorities Demonstrated ability to work well with others in a team setting Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness Demonstrates effective organizational and time management skills Detail-oriented Energetic, creative, innovative, flexible Excellent cooperative, collaborative, and problem-solving skills Knowledge of basic office methods and procedures, to include appropriate telephone etiquette Knowledge of basic technology and related software Knowledge of record keeping and filing techniques Knowledge of, and demonstrated successful experience in, human relations and communications Promotes a positive climate, culture, and community Strong communication skills Strong mathematical skills Strong organizational, interpersonal, written, listening, and verbal communication skills Student-centered and relationship-focused Thorough knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar Thorough knowledge of laws, rules, regulations and procedures related to district operations and departmental functions Understanding of data privacy laws and their implications for the educational community Willingness to participate in ongoing training as required Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The noise level in the work environment may alternate among quiet, moderate, and loud. The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff. The incumbent is required to work scheduled school/work hours and/or days. The incumbent may be required to work extended school/work hours and/or days as directed. Work is generally performed within a standard office environment. Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills. Required Qualifications: High school graduate -high school diploma or equivalent Preferred Qualifications: General Office Experience in an Educational Setting Compensation Range: $22.46-23.58 Scheduled Weekly Hours: 40 Hours per Day: 8.0 hour(s) per day Number of Days per Year: 260 Days M-F Benefits Eligibility: Full-time - Regular For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org). FLSA Status: United States of America (Non-Exempt) How to Apply: New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format: A current resume Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting Hiring Manager Email: guy.mcpherson@asd20.org Academy District 20, founded in 1957, is the largest school district in the Pikes Peak Region. With 40 schools, the district serves approximately 26,000 students. - We educate and inspire students to thrive. - We believe people are the heart of our success. - We believe relationships matter. - We believe in quality education. - We provide creative and personal learning opportunities, accessible to all students, preparing them to thrive in an ever-changing world. Due to the large number of applications we receive, we are unable to contact those applicants not selected for interviews. Thank you for your understanding. Please note fingerprinting and background checks are required for all positions. Explanations of benefits and benefits eligibility can be found in the most recent benefits guide on the Employee Benefits page of the ASD20 website. Academy District 20 is an Equal Opportunity Employer. Learn more.

Salary : $22 - $24