Director for Contracting and Purchasing

Location: EAC (Education and Administration Center) Recruiting Start Date: 04/14/2025 Estimated Start Date: 06/16/2025 The Director for Contracting and Purchasing oversees the District Contracting and Purchasing team, Print Shop, Warehouse/Distribution, food services, real estate purchases/sales, vendor relations, surplus administration and disposal, and overall supervision of the contracting staff and related procurement activities. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards Assists the Chief Financial Officer in the development of district procurement policies, regulations, procedures, and recommendations Communicates with contractors, vendors, and manufacturers, and reads applicable professional publications to learn and keep updated on market trends and conditions, prices, and new products Develops written recommendations for the improvement of business practices and ethics pertaining to procurement and contracting Reviews and approves miscellaneous contracts for schools and departments prior to administrator signature Ensures proper source selection on RFP's, sets standards and requirements for compiling and reviewing bid documents, notifies participants of results, conducts pre-proposal conferences, and maintains contract files Ensures self and staff maintain knowledge of details and trends in changing market conditions to effectively oversee the procurement of supplies and services in terms of prices and quantities that benefit the district Ensures that proper competition procedures are followed, including the purchasing activities of all buyers and procurement staff Ensures that proper procurement and business procedures are followed by all district staff Establishes efficient and effective processes and systems to enhance procurement and contracting activities Issues notices of award and notices to proceed on contracts requiring these documents Renders formal determinations regarding disputes and claims Meets with vendors, manufacturers, contractors, and district personnel to investigate and resolve problems with product performance, services, delivery dates, construction problems, and other areas Oversees planning and coordinating procurement activities and strategies to meet the district's needs Plans and updates solicitation schedules in conjunction with bond project program and project managers Provides support and assistance to improve the district's programs and management efforts Represents the district by leading negotiation teams on major contracts and procurements Serves as a major participant in developing policy and regulation recommendations to ensure maintenance of a professional procurement operation and compliance with all applicable laws Serves as the district’s representative in negotiating contractor modifications and change orders, work requests, provisional interim billing, and supplement agreements. Signs contract modifications unless otherwise delegated in writing. Signs all contracts within the authority delegated by the Board of Education Solicits proposals for technical evaluation from appropriate staff offices, determines pre-negotiation position for district's negotiating team, and signs and approves all post negotiation memorandums Supervises, directs, counsels, and instructs efforts of staff to ensure all staff members perform to the best of their abilities, to include development of individual staff development plans and performance evaluations Knowledge, Skills, and Abilities Ability to adapt to changing technologies and to learn functionality of new equipment and systems Ability to communicate effectively in English verbally and in writing Ability to create training materials and related documentation Ability to create, access, input, retrieve, and manipulate information in various software systems, such as Workday enterprise resources planning system, databases, and spreadsheets Ability to establish and maintain accurate record keeping, document management, and filing systems Ability to establish and maintain effective working relationships with district personnel and members of the public Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public Ability to follow oral and written instructions Ability to greet public in a courteous and professional manner Ability to maintain confidentiality Ability to manage simultaneous demands and set clear priorities Ability to operate standard office equipment, performing a wide range of supportive tasks Ability to perform sound procurement analysis and take, or recommend, appropriate actions regarding procurement matters Ability to supervise the purchasing and contracting functions of the district Ability to use standard desktop software effectively Ability to work cooperatively with others Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities Ability to work independently without direct supervision Ability to work well others and share knowledge in a team environment Commitment to the education of students as a primary responsibility Computer proficiency including office productivity applications Demonstrated ability to manage simultaneous demands and set clear priorities Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness Detail-oriented Effective verbal and written skills Energetic, creative, innovative, flexible Enthusiasm for the field of human resources Excellent cooperative, collaborative, and problem-solving skills Interact efficiently with other departments and locations to resolve issues and document solutions Knowledge of and experience in the use of technology Knowledge of and experience with an integrated fund accounting systems Knowledge of laws, rules and regulations governing public school procurement Knowledge of school-based processes and operations Knowledge of state laws, rules, and regulations governing budgetary and accounting aspects of Colorado public schools Proven experience in dealing with challenging situations Proven experience in making improvements to programs and processes Proven successful supervisory experience Strong attention to detail Strong mathematical and analytical skills Strong organizational, interpersonal, written, listening, and verbal communication skills Willingness to participate in ongoing training as required Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The incumbent operates primarily independently and frequently with others in a professional school environment indoors regularly and outdoors occasionally. Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions. Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensil. Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects. Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills. This position begins June 16, however, if available, we would like to cross-train earlier in the month of June. Required Qualifications: Bachelor’s (Baccalaureate) degree (e.g., B.A., A.B., B.S.) 3-5 Years Experience with Procurement and Contracting 3-5 Years Supervisory Experience Preferred Qualifications: Certified Purchasing Manager (CPM) - National Association of Purchasing Managers (NAPM) Certified Professional Procurement Officer (CPPO) - NIGP - The Institute for Public Procurement 3-5 Years Experience Leading Procurement and Contracting 3-5 Years Experience in Government or Public-School Settings Some Experience in Construction contracting and procurement practices and procedures Timeline: Posting Date: Monday, April 14 Closing Date: Monday, May 5 at Noon Preliminary Interviews: Friday, May 9 Final Interviews: Thursday, May 15 Compensation Range: $131,575-$141,575 Scheduled Weekly Hours: 40 Hours per Day: 8.0 hour(s) per day Number of Days per Year: 225 Days Benefits Eligibility: Full-time - Regular For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org). FLSA Status: United States of America (Exempt) How to Apply: New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format: A letter of application which states why you feel you are qualified for the position and your background A statement of your philosophy of administration and the role of the administrator in this position A current resume Three current letters of recommendation (i.e., less than one year old) Complete undergraduate and graduate transcripts (in color, readable, and reflecting official status where applicable) Applicable Colorado License or evidence of eligibility as indicated in the job posting above We do not accept "Alternative Principal Authorizations" No other documents will be accepted. Thank you for not uploading and submitting any additional materials. Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting. Hiring Manager Email: cathy.watts@asd20.org Academy District 20, founded in 1957, is the largest school district in the Pikes Peak Region. With 40 schools, the district serves approximately 26,000 students. - We educate and inspire students to thrive. - We believe people are the heart of our success. - We believe relationships matter. - We believe in quality education. - We provide creative and personal learning opportunities, accessible to all students, preparing them to thrive in an ever-changing world. Due to the large number of applications we receive, we are unable to contact those applicants not selected for interviews. Thank you for your understanding. Please note fingerprinting and background checks are required for all positions. Explanations of benefits and benefits eligibility can be found in the most recent benefits guide on the Employee Benefits page of the ASD20 website. Academy District 20 is an Equal Opportunity Employer. Learn more.

Salary : $131,575 - $141,575