Event and Operations Coordinator

Coordinate event marketing

• Oversee and execute a marketing plan for each event that includes social media, e-marketing, and print.
• Event Coordinator will work with both the Event Director and Design Team to ensure marketing plan stays on track.
• Assist in proofing event materials.

Build out online event registration pages

• Create & update event registration pages using the company system (Squad Up).

Oversee program logistics: Sponsors, speakers, and honorees

• Assist ED in regular communication with award program honorees.
• Assist in writing copy for email communications, social, scripts, and invites.
• Assist in coordinating honoree programing.
• Assist in coordinating speaker logistics – when needed.
• Assist in creating and following up on sponsor timelines.
• Register honorees, speakers, and sponsors for programs in a timely and accurate manner.
• Manage sponsor, honoree, and speaker project trackers.
• Assist in collection of event materials for programs.

Event Execution

• Brainstorm with ED on overall event execution for each event.
• Attend menu tastings and venue planning meetings.
• Manage day-of event registration.
• Assist in all aspects of event prep – name badges, event signage, event décor, sponsor material, awards, etc.
• Assist with event load in and load out.
• Assist with event setup and team assignments.

Participate in long-term planning of events with Events Director

• Assist in the strategic planning of Jacksonville Business Journal Events, including new events and improving existing events.
• Assist in the overall design and theme implementation of events.
• Maintain shared filing of all event trackers, communications, and planning documents with Events Director.

Administrative/Operations assistance

• EO will work with Publisher to manage office vendor relationships including agreements, payments, and subscriptions.
• EO will work with Event Director and Publisher to manage industry, civic & business organization trade agreements & deliverables.
• Assist the advertising team weekly by managing print production with the design team and printer.
• Assist with ordering office supplies, snacks, apparel, year-end awards, gifts.
• Check mail for office.
• Send any checks received to lockbox.
• Coordinate office outings and staff lunches.
• General building and office management.

Communication and Teamwork

• Keep ED aware of workflow and status of scheduled work.
• Work collaboratively and cooperatively with members of all other departments.
• Share organizational tools and plans for keeping projects on schedule.

Professional Development

• Participate in training offered by ACBJ and the JBJ when applicable.

Other

• Assist with any other task requested by the Events Director and Publisher.

• Education: High School diploma - 2-year college degree or equivalent experience preferred.
• Experience:
• 1- 3 years preferred.
• Specific Skills:
• Strong Excel experience, Microsoft Suite, Canva, Adobe Creative Cloud (Including, but not limited to, Illustrator, InDesign and Photoshop.