What are the responsibilities and job description for the Front Desk Receptionist position at Accelevation LLC?
Position Summary
In this role, we are looking for someone who cares about first impressions and understands that an organized, well managed office space is a key component to welcoming customers and employee happiness. The Ideal Candidate is a problem solver and cares about the details. This person understands that maintaining an organized and clean office space is important for our external and internal customers. This person brings a spirit of hospitality, problem-solving, and collaboration and will look for opportunities to improve the current environment.
In this role, we are looking for someone who cares about first impressions and understands that an organized, well managed office space is a key component to welcoming customers and employee happiness. The Ideal Candidate is a problem solver and cares about the details. This person understands that maintaining an organized and clean office space is important for our external and internal customers. This person brings a spirit of hospitality, problem-solving, and collaboration and will look for opportunities to improve the current environment.
Key Responsibilities:
- Greeting visitors
- Managing telecommunications systems
- Handling queries via phone, email and general correspondence
- Transferring calls and ensuring messages are passed to the appropriate staff member Managing meeting room availability, organization, and cleanliness
- Receiving, sorting, and distributing daily mail Handling travel arrangements
- Coordinating internal and external events
- Coordinating employee reward program and special events
- Managing office inventory, such as office and break room supplies, and placing orders as needed Stocking office and break room
- Assisting the HR team with recruitment, onboarding and training processes as needed
- Maintaining and organizing reception area, break rooms, and the overall appearance of the office
- Coordinating services with property managers as needed
- Perform other duties as assigned.
Profile/Experience:
- Proven experience in office management or similar role
- Strong organizational and time-management skills Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
- Knowledge of administrative procedures
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
- Flexibility to help them adjust to new tasks should company or office needs change
- Strong interpersonal skills to interact positively with all employees
Benefits
- A collaborative, friendly and flexible work environment
- A comprehensive benefits package (Health, Dental, Vision, Disability, Life Insurance)
- 401K Retirement Plan (with company match)
- Paid time off
Key Characteristics
This professional must consistently demonstrate the core value of the organization:
This professional must consistently demonstrate the core value of the organization:
- Judgement
- Safety
- Accountability
- Speed
- Fearless Innovation
- Inclusion
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is required to hear, speak and exchange information with fellow employees. Work is performed in an office environment and requires the ability to operate standard office equipment including laptops, keyboards, monitors and phones. The employee is required to sit at a desk/work area for extended periods of time. The employee is frequently required to stand, walk, sit and reach with hands and arms. The employee is required to have close visual acuity to perform activities such as viewing a computer terminal; preparing and analyzing data and figures; transcribing; extensive reading. The noise level in the work environment is usually moderate.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and
are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is required to hear, speak and exchange information with fellow employees. Work is performed in an office environment and requires the ability to operate standard office equipment including laptops, keyboards, monitors and phones. The employee is required to sit at a desk/work area for extended periods of time. The employee is frequently required to stand, walk, sit and reach with hands and arms. The employee is required to have close visual acuity to perform activities such as viewing a computer terminal; preparing and analyzing data and figures; transcribing; extensive reading. The noise level in the work environment is usually moderate.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and
are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.
