Receptionist

Description

JOB SUMMARY

The Receptionist is the first point of contact for our guests that visit our showroom and serves as support across multiple departments for data processing.

Duties include coordinating front-desk activities, such as distributing correspondence and redirecting phone calls, along with offering administrative support across the organization, and welcoming all guests and people who visit the business.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Process subcontractor above labor invoices
• Stage and deliver material lines in our computer system RFMS, after pick ticket dispatch
• Assists with other related clerical duties such as photocopying, faxing, and filing
• Use Excel to track quantity of transactions processed through the system
• Answer and address incoming phone calls in a timely and polite manner
• Forward calls to appropriate person
• Take and deliver messages accurately and completely
• Check and distribute faxes
• Greet and direct all guests
• Collect and sort incoming packages and mail
• Place the monthly orders and coordinate office supplies
• Update calendars and schedule meetings
• Keep the showroom, breakroom and showroom bathrooms clean
• Ensure back up when absent from reception desk
• Represent organization in an ethical and professional manner
  
  

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None
  
  

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• HS Diploma or equivalent
• Basic math, reading and writing
• Time management
• Relationship building & maintenance with both internal and external customers
• Strong organizational skills
• Maintain a neat and well-groomed appearance
• Attention to detail
• Multi-tasking
• Customer service attitude
• Microsoft Office Suite - Emphasis on Excel and Word
  
  

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for extended periods throughout the day.
• Must possess the ability to stand for extended periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.
  
  

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions
• Office environment
• Fun, fast paced, collaborative environment
  
  

Our Benefits

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching
  
  

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation, please email Accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.