Accounts Payable Coordinator

We are an equal opportunity employer. All qualified applicants will receive consideration for employment. We do not discriminate for any reason. We welcome talented individuals who believe in our mission, drive the organization forward, and recognize the positive impact they can bring to our communities.

Position Summary
The Accounts Payable Coordinator is responsible for processing invoices accurately and efficiently, ensuring timely payments in compliance with ACCESS’s policies and procedures. This role plays a key part in maintaining financial accuracy by verifying documentation, resolving discrepancies, and supporting vendor relations. The Accounts Payable Coordinator assists the Accounts Payable Manager in reconciling accounts-payable related balance sheet accounts, contributing to accurate financial reporting, and operational efficiencies.

Core Job Responsibilities

• Verifies the accuracy and completeness of vendor invoices, credit memos, and payment requests, ensuring proper documentation, coding, and approvals.
• Reviews invoices for correct general ledger coding, classification, and application to the proper accounting period based on the organization’s chart of accounts.
• Oversees and updates invoice allocations as needed, following finance department guidelines.
• Maintains accurate vendor records in compliance with IRS regulations, including collection W-9 forms and required documentation for new vendors.
• Assists with IRS Form 1099 preparation and ensures timely, accurate year-end reporting.
• Responds promptly to vendor inquiries and support finance staff with accounts payable research.
• Reconciles accounts payable to general ledger, analyzes AP aging reports, and monitors open purchasing receipts for follow-up.
• Ensures compliance with internal policies, procedures, and financial regulations, assisting with updates, as necessary.
• Prepares and provides documentation for audits, including annual financial and ad hoc reports.
• Performs other responsibilities as assigned.

Requirements/Preferences

• Bachelor’s degree in accounting or 4-6 years of progressive experience in Accounts Payable.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and extensive knowledge of spreadsheet preparation and manipulation.
• Microsoft Great Plains preferred.
• Utilizes strong problem-solving skills to make sound decisions within defined parameters, effectively resolving vendor and operational inquiries.
• Demonstrates advanced negotiation skills to manage vendor relationships, employees, and key stakeholders.
• Adapts to business demands by working beyond scheduled hours when necessary to meet deadlines and complete projects.
• Maintains strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Upholds high ethical standards, integrity, and initiative in all professional responsibilities.
• Builds and maintains positive working relationships through effective people skills and collaboration.
• Communicates clearly and professionally in English, both verbally and in writing.

ACCESS is a Network of Federally Qualified Health Centers treating patients on the frontlines of community-based health care. Depending on position applied/being recruited for, candidates may be required to be vaccinated against communicable diseases and provide supporting documentation proving that they are properly vaccinated, or apply for religious and/or medical vaccination exemption as a part of the application process.

The pay ranges provided represent the minimum to mid-range for positions. Actual compensation will be determined based on a combination of factors including years of experience, educational background, market conditions, and available grant funding.