What are the responsibilities and job description for the Access Data Consulting Corporation | Executive Assistant position at Access Data Consulting Corporation?
We are seeking a skilled Executive Assistant to provide high-level administrative assistance to the CIO of a large mining company. The successful candidate will engage in reporting, presentations, phone calls, and conferences.
After reviewing the below information, if this sounds like a fit, we invite you to apply to have your resume reviewed by a recruiter.
About the Role :
Full time opportunity w / comprehensive benefits
Flexible hybrid schedule (dependent on the CIO - could be once / month or twice / week)
Office location : Downtown Phoenix, AZ
Must be local to Phoenix, AZ
Key Responsibilities :
Provide high-level administrative and secretarial support to CIO.
Relieve supervisors of various administrative tasks, allowing for more focus on strategic operations.
Compose and prepare written documents, including presentations, memoranda, letters, and reports.
Compile statistical data and generate complex financial and operational reports.
Manage and maintain complex, often confidential files, databases, records, and schedules.
Answer phone calls, providing information to internal and external customers and the general public.
Develop and maintain operating policies, procedures, and practices; interpret and apply established policies to resolve issues.
Handle incoming email, directing responses or forwarding to supervisors as necessary.
Make travel and lodging arrangements; prepare, submit, and coordinate travel and expense reports.
Organize and arrange logistics for meetings and conferences, including venue booking, preparing agendas, and managing minutes.
Attend meetings with or as a representative of the supervisor when needed.
Qualifications :
5 years of administrative or secretarial experience in a large, enterprise environment.
Bachelor’s Degree.
Demonstrated ability to navigate and manage complex workflows and processes within a large enterprise.
Strong organizational and strategic thinking skills to improve efficiency and support operational objectives.
Proficiency in Office 365, SAP Concur, and SharePoint.
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