What are the responsibilities and job description for the Fleet Manager position at Access Dubuque?
Fleet Manager
City of Dubuque
1 Positions
ID : 62499
Posted On 02 / 21 / 2025
Job Overview
Position Summary
GENERAL SUMMARY : The Fleet Manager's role is to run an efficient fleet service division through productive staffing, customer satisfaction, cost controls, achievement of objectives, and maintenance of all service records; performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS : Work involves responsibility for planning, organizing, assigning, and reviewing the work of employees involved in the maintenance and repair of generators, small and large pieces of equipment, automobiles, buses, trucks, heavy equipment and public safety equipment. The employee in this class reports to the Public Works Director and leads the division’s projects. Work is reviewed by the Public Works Director through operating records, inspection of facilities and adequacy, efficiency and effectiveness of services provided. The Fleet Manager must exercise leadership, initiative, innovation, and a high level of judgment and discretion.
Job Duties
JOB DUTIES :
Forecasts goals and objectives for the division and strives to meet them.
Hires, trains, motivates, counsels, and monitors the performance of all fleet service division staff.
Prepares, recommends, and reviews an annual operating budget for the fleet service division.
Monitors and controls the performance of the fleet service division using appropriate reports, tracking systems and surveys.
Understands, keeps abreast of and complies with federal, state and local regulations that affect service operations, such as hazardous waste disposal, OSHA Right-to-Know etc.
Understands and ensures compliance with manufacturer warranty and policy procedures.
Accounts for all documents; ensures that none are missing, and all are processed correctly.
Determines and sets standards of time allocations for all services or repair orders.
Maintains high-quality service repairs and minimizes comebacks. Conducts periodic spot checks of completed jobs for thoroughness and quality.
Keeps abreast of new equipment and tools available and recommends purchases.
Ensures that all work areas, customer waiting area, and inventory locations are kept clean.
Establishes and maintains good working relationships with vocational and technical schools to enhance personnel recruitment activities.
Serves as liaison with departmental representatives.
Ensures the proper care, storage and inventory of special tools.
Ensures that asset service files are up-to-date and readily available for reference.
Ensures that all vendors and department customers are greeted promptly and given fair estimates on costs and time required for repairs and maintenance.
Prepares pricing guides and maintenance menus for frequent labor operations.
Handles complaints immediately and according to organization’s guidelines.
Understands and reviews inventory and other operational controls necessary to oversee the fleet services division.
Provides guidance, training, and support to fleet service division employees to improve performance, develop skills, and enhance career growth opportunities
Reviews bid, vehicle, and equipment specifications prior to posting
Writes memorandums and makes recommendations related to fleet services division.
Reviews city-wide fleet accident information; works with departments and vendors for repairs and future safety initiatives.
Promote, trains, and coaches all personnel entering and exiting fleet services division spaces on safety practices.
KNOWLEDGE, SKILLS, AND ABILITIES :
Administration and Management - Knowledge of administration and management principles involved in strategic planning, resource allocation, information analysis, detail oriented, leadership technique, production methods, and coordination of people and resources. Knowledge of the requirements of the Department of Transportation (DOT) and the Federal Motor Carrier Safety Administration (FMCSA) regulations related to governmental fleets
Leadership – Ability to lead independently, collaboratively, proactively, taking initiative and multitask.
Workload Management - Ability to prioritize multiple and changing work requests and priorities to meet project scopes, schedules, budgets, and risks.
Mechanics - Knowledge of materials, methods, tools involved in the design, construction, repair or life of fleet vehicles and equipment.
Mathematical Reasoning - Choosing the right type of math to solve a problem.
Production and Processing - Knowledge of materials, processes, quality control, costs, recordkeeping, and other techniques for maximizing the effective projects and operations of the fleet services division.
Public Safety and Security - Knowledge of relevant policies, procedures, strategies and equipment for the protection of people, data and property.
Critical Thinking, Judgement, and Complex Problem Solving - Thinking about the pros and cons of different ways to solve a problem, different options and selecting the best one, creating new and unique solutions and ideas, and use of deductive and inductive reasoning.
Computer – Skills in administrative and computer procedures and systems such as Fleet Management Info Systems, work orders, asset management, and 365 software use, managing files and records, designing and use of forms.
Speech Clarity - Speaking clearly.
Active Learning and Listening - Figuring out how to use new ideas or things while listening to others, not interrupting, and asking good questions.
Communication - Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the vendors.
Qualifications
MINIMUM QUALIFICATIONS :
Experience in automotive and / or heavy equipment and parts disposal processes.
Experience in automotive and / or heavy equipment and parts procurement processes.
5 years of experience in fleet services supervisory role, or equivalent.
Bachelor's degree (B.A.) from four-year college or university in automotive technology, business administration, or a related field
DESIRED QUALIFICATIONS :
Possession or ability to obtain and maintain a valid Class A CDL with tanker endorsements within 6 months of start date.
OSHA 30-Hour Certification
Supplemental Information
WORKING CONDITIONS : Work is performed in all weather conditions including wet, hot, cold, indoors, and outdoors; standing and walking for extended periods of time; walking on uneven surfaces; climbing stairs and ladders; bend, squat, and kneel; occasional pushing, pulling, and lifting up to fifty (50) pounds with assistance.
RESIDENCY REQUIREMENT : Employee shall establish their principal place of residence within fifty (50) miles of the corporate limits of the city of Dubuque as soon as practical after appointment, but within two years of appointment, but within two years of appointment.
FLSA STATUS : Exempt
Primary Contact
214881
City of Dubuque Human Resources Department
Human Resources Department, Human Resources Department
563-589-4125
Phone
Phone
Phone
humanresources@cityofdubuque.org
True
False
True
Job Details
Categories
Transportation
Location
Dubuque, IA
Job Type
Employee
Full / Part
Full Time
Pay / Salary
73,710.00 - $96,270.72 Annually
Benefits
Health Insurance
Dental Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
PTO (Paid Time Off)
Paid Holidays
Tuition Reimbursement
Qualifications
Education
Bachelors
Experience
5-10 Years
Company ID
Job REQ #
Positions
Start Date
20250221
End Date
20250303
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City of Dubuque
About the Company
Whether at City Hall or out on city streets, our employees serve our residents, businesses, and visitors every day. Join the City of Dubuque team to be part of a high-performance organization dedicated to the community and to delivering excellent municipal services. We are input-oriented, see problems as opportunities, search for creative solutions, and work as a team to accomplish goals and build partnerships. At the City of Dubuque, your work is meaningful and supports the community.
The City of Dubuque values its employees and offers competitive salaries and benefits such as :
Health and Dental Insurance
12 weeks of Paid Parental Leave
Paid Time Off and 11 Paid Holidays
Flexible Spending Accounts
Retirement Savings (IPERS)
Deferred Compensation Plan
Life and AD&D Insurance Coverage
Short-Term Disability
Employee Assistance Program
Tuition Reimbursement Program
Longevity Pay Starting After 6 Years of Service
Flexible Work Arrangements
Paid Time Volunteering
With positions in over 30 departments and divisions, your perfect career fit is waiting for you at the City of Dubuque. Ready to join our team? Visit www.CityOfDubuque.org / Jobs .
Salary : $73,710 - $96,271
