Fleet Manager

Salary : $73,710.00 - $96,270.72 Annually

Location : City of Dubuque, IA

Job Type : Full-time

Job Number : 455554001-FT-022025

Department : Public Works

Opening Date : 02 / 21 / 2025

Closing Date : 3 / 3 / 2025 11 : 59 PM Central

FLSA : Exempt

Bargaining Unit : GE

Position Summary

GENERAL SUMMARY : The Fleet Manager's role is to run an efficient fleet service division through productive staffing, customer satisfaction, cost controls, achievement of objectives, and maintenance of all service records; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS : Work involves responsibility for planning, organizing, assigning, and reviewing the work of employees involved in the maintenance and repair of generators, small and large pieces of equipment, automobiles, buses, trucks, heavy equipment and public safety equipment. The employee in this class reports to the Public Works Director and leads the division's projects. Work is reviewed by the Public Works Director through operating records, inspection of facilities and adequacy, efficiency and effectiveness of services provided. The Fleet Manager must exercise leadership, initiative, innovation, and a high level of judgment and discretion.

Job Duties

JOB DUTIES :

• Forecasts goals and objectives for the division and strives to meet them.
• Hires, trains, motivates, counsels, and monitors the performance of all fleet service division staff.
• Prepares, recommends, and reviews an annual operating budget for the fleet service division.
• Monitors and controls the performance of the fleet service division using appropriate reports, tracking systems and surveys.
• Understands, keeps abreast of and complies with federal, state and local regulations that affect service operations, such as hazardous waste disposal, OSHA Right-to-Know etc.
• Understands and ensures compliance with manufacturer warranty and policy procedures.
• Accounts for all documents; ensures that none are missing, and all are processed correctly.
• Determines and sets standards of time allocations for all services or repair orders.
• Maintains high-quality service repairs and minimizes comebacks. Conducts periodic spot checks of completed jobs for thoroughness and quality.
• Keeps abreast of new equipment and tools available and recommends purchases.
• Ensures that all work areas, customer waiting area, and inventory locations are kept clean.
• Establishes and maintains good working relationships with vocational and technical schools to enhance personnel recruitment activities.
• Serves as liaison with departmental representatives.
• Ensures the proper care, storage and inventory of special tools.
• Ensures that asset service files are up-to-date and readily available for reference.
• Ensures that all vendors and department customers are greeted promptly and given fair estimates on costs and time required for repairs and maintenance.
• Prepares pricing guides and maintenance menus for frequent labor operations.
• Handles complaints immediately and according to organization's guidelines.
• Understands and reviews inventory and other operational controls necessary to oversee the fleet services division.
• Provides guidance, training, and support to fleet service division employees to improve performance, develop skills, and enhance career growth opportunities
• Reviews bid, vehicle, and equipment specifications prior to posting
• Writes memorandums and makes recommendations related to fleet services division.
• Reviews city-wide fleet accident information; works with departments and vendors for repairs and future safety initiatives.
• Promote, trains, and coaches all personnel entering and exiting fleet services division spaces on safety practices.

KNOWLEDGE, SKILLS, AND ABILITIES :

Qualifications

MINIMUM QUALIFICATIONS :

DESIRED QUALIFICATIONS :

Supplemental Information

WORKING CONDITIONS : Work is performed in all weather conditions including wet, hot, cold, indoors, and outdoors; standing and walking for extended periods of time; walking on uneven surfaces; climbing stairs and ladders; bend, squat, and kneel; occasional pushing, pulling, and lifting up to fifty (50) pounds with assistance.

RESIDENCY REQUIREMENT : Employee shall establish their principal place of residence within fifty (50) miles of the corporate limits of the city of Dubuque as soon as practical after appointment, but within two years of appointment, but within two years of appointment.

FLSA STATUS : Exempt

Our Commitment to You

We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. The City of Dubuque values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

I have experience in automotive and / or heavy equipment and parts disposal and procurement processes.

I have 5 years of experience in fleet services supervisory role, or equivalent.

I have a Bachelor's degree (B.A.) from four-year college or university in automotive technology, business administration, or a related field

Could you elaborate on the types of Fleet Management Information Systems (FMIS) you use to track and manage fleet operations? How do you utilize these systems for inventory, work orders, and asset management?

Required Question

Salary : $73,710 - $96,271