What are the responsibilities and job description for the Lead Payroll Specialist position at Accounting Career Consultants?
Why is This a Great Opportunity?
This is an excellent opportunity for an experienced payroll professional to contribute to a dynamic, fast-paced organization. As a Payroll Specialist, you’ll take ownership of full-cycle, in-house, multi-state payroll processing, playing a key role in ensuring employees are paid accurately and on time. You’ll join a collaborative team and have the chance to bring your expertise to the table immediately. The position is ideal for someone who thrives on responsibility, values accuracy, and enjoys solving problems while supporting employees across various states.
Job Description:
The Payroll Specialist is responsible for processing and auditing payroll for employees across multiple states, ensuring timely and accurate execution of all payroll activities. This role supports full-cycle payroll responsibilities and requires a strong understanding of federal and state wage and hour laws. The ideal candidate is experienced, detail-oriented, and able to contribute immediately by assisting across multiple functions within the payroll department.
- Process in-house, multi-state payroll on a regular basis in compliance with applicable laws and internal policies.
- Review and audit timecards for accuracy and completeness prior to payroll submission.
- Prepare and review payroll registers, resolve discrepancies, and ensure appropriate approvals are in place.
- Ensure proper handling of garnishments, benefit deductions, and other adjustments.
- Provide payroll support to employees, including addressing inquiries related to pay, taxes, and timekeeping.
- Maintain payroll records and documentation in accordance with compliance and audit requirements.
- Assist with year-end processes, including W-2 preparation and reconciliation.
- Collaborate with HR, accounting, and management teams to ensure payroll accuracy and support broader organizational initiatives.
- Support payroll-related reporting and reconciliation tasks as needed.
Qualifications:
- High school diploma or equivalent required; associate or bachelor’s degree in accounting, business, or related field preferred.
- 3–5 years of payroll processing experience, including multi-state and full-cycle payroll.
- Proficiency in payroll systems and timekeeping software; experience with in-house payroll platforms preferred.
- Strong understanding of payroll best practices, wage and hour laws, and compliance requirements.
- Excellent attention to detail, organizational, and problem-solving skills.
- Ability to work independently, meet deadlines, and handle sensitive information with discretion.
- Effective communication and interpersonal skills for collaboration with internal teams and external contacts.
- Certified Payroll Professional (CPP) designation is a plus, but not required.
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