What are the responsibilities and job description for the Administrative Assistant position at Accounting Group of Western New York, CPA, PC?
Company Description
Accounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the needs of its clients. The firm employs CPAs, accountants, and administrative staff who work as a team to provide its clients with the highest quality service.
Role Description
This is an on-site role for an Administrative Assistant located in Buffalo, NY. The Administrative Assistant will be responsible for providing administrative support to the firm, including managing phone calls and correspondence, scheduling appointments, and organizing office tasks to ensure smooth operations.
Responsibilities
- Handling office tasks, such as filing, generating reports and presentations, client correspondence, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- Filing both electronic and paper tax returns and various forms.
Qualifications
- Preferred: Associate’s or Bachelor's degree in Business Administration, Accounting, or related field
- Preferred: Prior administrative experience
- Excellent phone etiquette
- Strong verbal and written communication skills
- Proficient in Microsoft Office
- Strong attention to detail and organizational skills
- Ability to work well under pressure and meet tight deadlines
- Desire to be proactive and create a positive experience for others