What are the responsibilities and job description for the Executive Administrative Assistant to the President position at ACCS?
JOB
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Salary: Appropriate placement on ACCS Salary Schedule C3, Grade II: $63,547 - $88,772Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following: Online applicationCurrent résuméCopy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)Application materials must provide documentation that the applicant meets all minimum qualifications.Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
EXAMPLE OF DUTIES
Assist the President in administrative operations.Manage and maintain the President's schedule.Receive, input and process paperwork ensuring items are submitted in a timely manner.Operate Excel or other database software to track, sort, format and analyze data for a variety of purposes including reporting and data analysis.Create, proof and edit presentations in PowerPoint or other presentation software.Gather reference materials for articles or speeches from a wide variety of sources and prepare speeches and presentations for the President.Coordinate with Public Relations regarding special events.Discern when confidentiality in work needs to be maintained and maintain that confidentiality.Arrange conferences and staff meetings; prepare agenda, take minutes, and follow up on meeting action items.Screen callers and visitors in accordance with predetermined policy; maintains a schedule of appointments.Conduct studies and collect information on administrative problems; analyze findings; makes report of practical solutions.Collect, analyze, and compare data and trends; prepare reports including observations, conclusions, and recommendations.Alert supervisor of any issues that are in need of attention.Recommend ways to improve processes and or procedures for more efficient operations.Utilize computer programs to mail merge documents and create labels.Perform all duties with professionalism.Coordinate and assist with preparation of the yearly budgets.Proof and edit correspondence and documents.Input and process purchase orders as well as other information into Banner.Implement and maintain filing systems.Order supplies.Type and transcribe letters, memos and other correspondence or written documentation.Coordinate the work of work-study and part-time employees.Screen and route incoming mail including email.Submit maintenance work orders.Serve as policy review analyst.Identify policy areas, collect and analyze information then report findings and propose policy updates.Maintain active State Board of Trustee policies in an effort to ensure the College’s policies and procedures are in compliance.Other duties as assigned.
SUPPLEMENTAL INFORMATION
ADDITIONAL INFORMATION: Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits. BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees. Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. APPLICATIONS MAY BE FILED ONLINE AT: http://www.calhoun.edu P.O. Box 2216 Decatur, AL 35609 256-306-2590 256-306-2591 jobs@calhoun.edu
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Salary: Appropriate placement on ACCS Salary Schedule C3, Grade II: $63,547 - $88,772Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following: Online applicationCurrent résuméCopy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)Application materials must provide documentation that the applicant meets all minimum qualifications.Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
EXAMPLE OF DUTIES
Assist the President in administrative operations.Manage and maintain the President's schedule.Receive, input and process paperwork ensuring items are submitted in a timely manner.Operate Excel or other database software to track, sort, format and analyze data for a variety of purposes including reporting and data analysis.Create, proof and edit presentations in PowerPoint or other presentation software.Gather reference materials for articles or speeches from a wide variety of sources and prepare speeches and presentations for the President.Coordinate with Public Relations regarding special events.Discern when confidentiality in work needs to be maintained and maintain that confidentiality.Arrange conferences and staff meetings; prepare agenda, take minutes, and follow up on meeting action items.Screen callers and visitors in accordance with predetermined policy; maintains a schedule of appointments.Conduct studies and collect information on administrative problems; analyze findings; makes report of practical solutions.Collect, analyze, and compare data and trends; prepare reports including observations, conclusions, and recommendations.Alert supervisor of any issues that are in need of attention.Recommend ways to improve processes and or procedures for more efficient operations.Utilize computer programs to mail merge documents and create labels.Perform all duties with professionalism.Coordinate and assist with preparation of the yearly budgets.Proof and edit correspondence and documents.Input and process purchase orders as well as other information into Banner.Implement and maintain filing systems.Order supplies.Type and transcribe letters, memos and other correspondence or written documentation.Coordinate the work of work-study and part-time employees.Screen and route incoming mail including email.Submit maintenance work orders.Serve as policy review analyst.Identify policy areas, collect and analyze information then report findings and propose policy updates.Maintain active State Board of Trustee policies in an effort to ensure the College’s policies and procedures are in compliance.Other duties as assigned.
SUPPLEMENTAL INFORMATION
ADDITIONAL INFORMATION: Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits. BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees. Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. APPLICATIONS MAY BE FILED ONLINE AT: http://www.calhoun.edu P.O. Box 2216 Decatur, AL 35609 256-306-2590 256-306-2591 jobs@calhoun.edu
Salary : $63,547 - $88,772
