What are the responsibilities and job description for the Secretary/Receptionist Foundation position at ACCS?
JOB
Under the supervision of the Assistant Director of the WCC Foundations, the employee is responsible for facilitating communications and providing information to the general public related to the Sparks and Wallace Foundations. The secretary/receptionist will perform various secretarial and general clerical support duties to include typing, reception, filing, and basic record keeping following well-established policies, procedures, and routines.POSTING DATE: MARCH 26, 2025SALARY: Appropriate placement on Salary Schedule E5 05 (range: $34,298 - $51,793).ANTICIPATED START DATE: MAY 1, 2025The position will be based initially at the Wallace Campus in Dothan.More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
EXAMPLE OF DUTIES
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistanceof a reasonable accommodation.ESSENTIAL FUNCTION: Receptionist/General Clerical. Performs a variety of secretarial and administrative functions for the operations of the Sparks and Wallace Foundations.Greets students/visitors in a professional manner.Communicates with individuals to determine the nature of the visit and refer them to appropriate staff members, departments, or College office.Provides clerical support for Assistant Director and Foundation Liaisons, to including answering the telephone, directing calls, typing, filing, data entry, and basic record keeping.Understands financial statements and related documents.ESSENTIAL FUNCTION: General Office Operations. Performs other department activities to ensure efficient, high-quality service is provided to students.Prepares a variety of typed correspondence, including responses to scholarship application and recipient inquiries, student requests, and reports.Maintains various departmental records and files. Processes various incoming and outgoing documents.Monitor office and copier supplies, forms, and places orders as needed for purchase order of office supplies or printing department order of forms. Processes and distributes mail for the Foundations Office on a daily basis.Operates general office equipment.Maintain storage areas.ESSENTIAL FUNCTION: Event Planning. Performs other department activities to ensure efficient, high-quality support during Foundations related events.Assist with Foundation Board meetings, donor events, and/or Foundation events.Coordinates scholarship meeting with scholarship recipients to prepare appreciation letters and photographs.Respond to emails relating to Foundation events.Makes copies, collates, and assembles Sparks and Wallace Foundation Board meeting packets.Provides administration support for dissemination of Foundations communications, including direct/bulk/other information mailings and promotional materials and pieces.ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours.Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.Performs a productive full day's work.Ensures that service to students and the general public is top priority.Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students.Adheres to all College and System policies and procedures.Performs other related duties as assigned.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Monday, April 14, 2025. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of: Completed Wallace Community College employment applicationCurrent ResumeCover letter describing specifically how your experience and qualifications meet the minimum requirements.Employment verification letter(s) verifying a minimum of one year of administrative or secretarial experience in a business office or a service-related field. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit a copy of appointment letters or contracts or pay stubs or W-2 forms to verify a minimum of one year of experience. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum an associates degree or higher. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.APPLICATIONS MUST BE FILED ONLINE AT: www.wallace.edu/employmentALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.If you need assistance scanning documents, please contact: Human ResourcesMonday - Thursday 7:30 am - 4:30 pmFriday 7:30 am - 2:00 pm334-556-2519WE DO NOT ACCEPT FAXED OR E-MAILED application materials.When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627 In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.If you have a disability and require accommodations, please notify us at (334) 556-2519.Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.The College reserves the right to withdraw this job announcement at any time prior to the awarding.
Under the supervision of the Assistant Director of the WCC Foundations, the employee is responsible for facilitating communications and providing information to the general public related to the Sparks and Wallace Foundations. The secretary/receptionist will perform various secretarial and general clerical support duties to include typing, reception, filing, and basic record keeping following well-established policies, procedures, and routines.POSTING DATE: MARCH 26, 2025SALARY: Appropriate placement on Salary Schedule E5 05 (range: $34,298 - $51,793).ANTICIPATED START DATE: MAY 1, 2025The position will be based initially at the Wallace Campus in Dothan.More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
EXAMPLE OF DUTIES
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistanceof a reasonable accommodation.ESSENTIAL FUNCTION: Receptionist/General Clerical. Performs a variety of secretarial and administrative functions for the operations of the Sparks and Wallace Foundations.Greets students/visitors in a professional manner.Communicates with individuals to determine the nature of the visit and refer them to appropriate staff members, departments, or College office.Provides clerical support for Assistant Director and Foundation Liaisons, to including answering the telephone, directing calls, typing, filing, data entry, and basic record keeping.Understands financial statements and related documents.ESSENTIAL FUNCTION: General Office Operations. Performs other department activities to ensure efficient, high-quality service is provided to students.Prepares a variety of typed correspondence, including responses to scholarship application and recipient inquiries, student requests, and reports.Maintains various departmental records and files. Processes various incoming and outgoing documents.Monitor office and copier supplies, forms, and places orders as needed for purchase order of office supplies or printing department order of forms. Processes and distributes mail for the Foundations Office on a daily basis.Operates general office equipment.Maintain storage areas.ESSENTIAL FUNCTION: Event Planning. Performs other department activities to ensure efficient, high-quality support during Foundations related events.Assist with Foundation Board meetings, donor events, and/or Foundation events.Coordinates scholarship meeting with scholarship recipients to prepare appreciation letters and photographs.Respond to emails relating to Foundation events.Makes copies, collates, and assembles Sparks and Wallace Foundation Board meeting packets.Provides administration support for dissemination of Foundations communications, including direct/bulk/other information mailings and promotional materials and pieces.ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours.Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.Performs a productive full day's work.Ensures that service to students and the general public is top priority.Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students.Adheres to all College and System policies and procedures.Performs other related duties as assigned.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Monday, April 14, 2025. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of: Completed Wallace Community College employment applicationCurrent ResumeCover letter describing specifically how your experience and qualifications meet the minimum requirements.Employment verification letter(s) verifying a minimum of one year of administrative or secretarial experience in a business office or a service-related field. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit a copy of appointment letters or contracts or pay stubs or W-2 forms to verify a minimum of one year of experience. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum an associates degree or higher. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.APPLICATIONS MUST BE FILED ONLINE AT: www.wallace.edu/employmentALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.If you need assistance scanning documents, please contact: Human ResourcesMonday - Thursday 7:30 am - 4:30 pmFriday 7:30 am - 2:00 pm334-556-2519WE DO NOT ACCEPT FAXED OR E-MAILED application materials.When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627 In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.If you have a disability and require accommodations, please notify us at (334) 556-2519.Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.The College reserves the right to withdraw this job announcement at any time prior to the awarding.
Salary : $34,298 - $51,793
