Shipping and Receiving Specialist

JOB TITLE:              Shipping & Receiving Specialist

REPORTS TO:         Shipping & Receiving Supervisor

FLSA:                         Non-exempt

JOB SUMMARY:  The Shipping & Receiving Specialist provides for the accurate and timely shipment of products to our customers with all required documentation. Performs the necessary procedures to receive goods and materials. Performs various warehouse duties including but not limited to recycling program duties. Keeps the shipping and receiving processes organized and efficient. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

1. Coordinates the day-to-day shipping and receiving of products. 

1. Must use shipping instructions for shipping with multiple designated carriers, UPS, FedEx, etc. and to ensure correct pickup and delivery as per packing slips. 

1. Must use receiving instructions to receive products and materials from outside vendors into inventory. Files and maintains documentation as required. 

1. Coordinates and organizes the storage of finished goods, raw materials, and packaging. Maintains and protects the integrity for each lot number and revision level of the product being stored. Maintains and processes accurate inventory records in IQMS to reflect the physical stock including storage location. 

1. Increases shipping efficiency by pulling and staging upcoming shipments. Delivers receivables internally as required. 

1. Prepares shipping labels and/or other necessary documentation used in the shipping process. Develops the knowledge of domestic and international shipping including but not limited to AES (Automated Export System), harmonization codes and descriptions etc. Completes documentation and filing as required. 

1. Works with production, quality, and sales to correct any discrepancies in inventory that may affect the accurate shipping and receiving of products.  Reports any problems to supervisor. 

1. Attends shipping and receiving docks during normal dock operating hours 8am – 4:30pm Mon.- Fri. Loading and unloading pickup and delivery drivers, and answers phone calls. 

1. Performs all necessary recycling program duties. Reports any discrepancies or issues with shipping, receiving, and recycling program to the Shipping & Receiving Supervisor. Keeps dock and warehouse areas clean and organized. 

1. Collect, ship, maintain and organize clean room frocks and other supplies as necessary. 

1. Assists maintenance in light duty tasks such as assembly of office furniture or components, general building maintenance or basic grounds cleanup. 

1. Follows quality and safety procedures in performing all duties. 

1. Other duties as required.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES: 

1. Education/Experience.  High school education coursework or GED required.  Knowledge of shipping and receiving and the procedures used by a variety of carriers helpful.
2. Computer Skills.  Ability to operate personal computer, fax machine, copy machine and telephone required.  General knowledge of keyboarding and basic data entry.
3. Language Skills.  Ability to communicate courteously with variety of co-workers as well as delivery people or freight representatives.
4. Mathematical Skills.  Ability to add, subtract, multiply, and divide. Understanding of conversion between weights measurements such as grains, grams, ounces, pounds, etc.
5. Reasoning Ability.  Ability to solve practical problems and interpret a variety of instructions, forms and work orders.
6. Other Skills and Abilities.  Ability to drive fork truck, operate pallet jack, move dock plates and carts or other moving equipment.
7. Supervisory Responsibilities.  None
8. Physical Demands.  While performing the duties of this job, the incumbent will be required to move small packages and equipment under ten pounds very often.  May be required to move or transport up to 55 lbs.
9. Work Environment.  The duties of this job are executed in a variety of climates moving from office, production and warehouse.  Noise levels will vary from very low to moderate depending on the location that the work is performed within the facility.  The noise level in the work environment is usually moderate. 

The description given is intended only to provide information about the general nature of the job and is not an all-inclusive list of the job duties, skills or abilities. 

Employment with Accumold is “at will”, meaning that either the employee or the company may terminate employment at any time and for any or no reason.