Accounts Payable Specialist

Overview:

We are seeking an Accounts Payable Specialist to play a critical role in managing financial transactions related to vendor payments. This role involves ensuring accurate and timely processing of invoices, maintaining vendor records, and supporting the overall financial management of the company. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities:

• Invoice Processing: Receive, review, and verify invoices for accuracy and authorization, matching invoices to purchase orders and delivery receipts.
• Data Entry: Accurately enter invoice details into the accounting system, ensuring correct coding to appropriate cost centers and expense accounts.
• Payment Management: Prepare and process electronic transfers, ACH payments, and check payments, ensuring timely payment of invoices to avoid late fees and maintain strong vendor relationships.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve discrepancies in a timely manner.
• Vendor Relations: Maintain positive relationships with vendors, addressing and resolving billing issues or discrepancies. Respond to vendor inquiries promptly and professionally.
• Record Maintenance: Maintain organized and up-to-date accounts payable files, including vendor information, invoices, and payment documentation.
• Reporting: Assist in month-end closing processes, including generating accounts payable reports and supporting documentation for financial statements.
• Compliance: Ensure compliance with company policies, procedures, and internal controls. Assist in audit preparations by providing necessary documentation and explanations.
• Continuous Improvement: Identify opportunities for process improvements and efficiencies within the accounts payable function and participate in implementing new systems and technologies as needed.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
• Experience: Minimum of 2-3 years in accounts payable or related accounting experience, preferably in the construction or related industry.

Skills:

• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar) and Microsoft Office Suite, especially Excel.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

Attributes:

• High level of integrity and confidentiality.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Positive attitude and willingness to learn.

Benefits:

• Competitive salary based on experience
• Health, Dental, and Vision insurance
• Retirement savings plan with company match
• Paid time off (PTO) and holidays
• Professional development opportunities