Part-Time Receptionist

Receptionist / Administrative Assistant – Join Our Team at Ace Auto Sales in Fyffe, AL!

Be a key player in our team! Email your updated resume and a list of professional references to Meg at AceAutoSalesFyffe@gmail.com ASAP. A cover letter explaining why you're a great fit is welcome! Interviews begin in the next week or two.

Ace Auto Sales, a growing team of 20, seeks a dynamic, friendly, reliable, and self-motivated Receptionist/Administrative Assistant to ensure our office runs smoothly and our customers feel welcome. This role is vital to our daily operations and requires someone who takes pride in maintaining a clean and organized workspace and takes initiative to improve processes and contribute to the team's success.

Job Responsibilities:

• Customer Greeting & Support: Greet visitors and customers with a warm and welcoming attitude, ensuring a positive first impression. Assist with inquiries, address concerns, and handle challenging situations professionally.
• Phone & Data Management: Answer and direct calls, manage customer communications (including collections and insurance verifications), and maintain accurate records in our system.
• Payments & Financial Support: Collect and accurately record customer payments, assist with payment arrangements, and manage account updates.
• Office Maintenance & Cleanliness: Maintain a clean, organized, and welcoming office environment. This includes regular cleaning tasks to ensure a positive experience for staff and customers.
• Administrative & Marketing Support: Provide daily administrative support, including scheduling, calendar management, creating spreadsheets and reports, and supporting vehicle and service marketing across various social media platforms.
• Team Collaboration: Work closely with the office manager, sales team, and owners to ensure smooth operations and exceptional service. Coordinate meetings and facilitate clear communication.
• Social Media & Online Presence: Regularly update and manage vehicle listings on social media and contribute to digital marketing efforts.
• Proactive Contributions: Identify opportunities for improvement in office processes and take initiative to implement positive changes.

Qualifications:

• Friendly and Professional: Excellent interpersonal skills and the ability to communicate effectively with diverse individuals. Must maintain composure and professionalism in all situations.
• Computer Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Docs, and social media platforms. Strong data entry skills are essential.
• Previous Office Experience: Prior experience in a similar role is preferred, but a positive attitude and willingness to learn are highly valued.
• Organized & Detail-Oriented: Exceptional organizational skills and the ability to multitask efficiently while maintaining accuracy.
• Problem-Solving: Ability to quickly and effectively resolve customer issues and address daily office challenges.
• Pride in Cleanliness: A strong work ethic and a commitment to maintaining a tidy and presentable office environment.
• Initiative: Demonstrated ability to identify needs and take action without being asked.

Benefits:

• Paid Vacation & Sick Leave (Accrued)
• Savings and Budgeting Plans through Payroll
• Flexible Hours (No Sundays, Saturdays, or Nights!)
• Car Payment Plan Options (after a waiting period)
• Family-Friendly Work Environment

How to Apply:

Email your updated resume and a list of professional references to Meg at AceAutoSalesFyffe@gmail.com ASAP. Include a cover letter explaining why you're the ideal candidate. Interviews will begin in the next week or two.

Additional Information:

• Text communication may be used for interview scheduling and follow-ups. Please respond promptly.
• Pre-employment testing, including background checks, MVR, and drug screening, is required for all applicants.

We look forward to hearing from you!