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Office Manager Ace Handyman Services

Ace Handyman Services
Proctorville, OH Full Time
POSTED ON 2/19/2025
AVAILABLE BEFORE 5/2/2025

Office Manager Job Description Overview

Customer Service

  • The Office Manager is the primary person to answer the phone, strictly following the Call Blueprint & StratFix
  • Check email daily and respond in kind.
  • Acts as the CSR / Scheduler booking work orders and maintaining the schedule.
  • Adjust schedule as needed to accommodate job extensions.
  • Handles customer service issues as they arise.
  • Write thank you notes as a follow up to each work order.
  • 11 Month Warranty Calls

Personnel

  • Manages Craftsman / Apprentice time off requests and WebScheduler accommodations.
  • Dispatch work orders at the end of each day.
  • Payroll preparation.
  • Place Craftsman / Apprentice ads for employment.
  • Maintain employee records and communicate changes to PEO.
  • Operations

  • Solve operational problems as they happen.
  • Receives & checks in all work invoices.
  • Exports invoices to Quickbooks & apply payments.
  • Posts all receipts to Quickbooks.
  • Reconcile company credit accounts monthly.
  • A / P - Keeps track bills & schedules payments or prints checks for Owner to sign.
  • A / R - Prepares invoices, follow up letters, and works with Green Flag Recovery for severely past due invoices. Authorizes & creates payment agreements on rare occasion necessary.
  • Credit card reconciliation.
  • Filing.
  • Monitor & order office supplies & marketing supplies as needed.
  • Prepare daily bank deposits.
  • Enter marketing expense data into WebScheduler monthly.
  • Assist with monthly staff meetings.
  • Marketing

  • Face-to-Face networking (8-10 hours per week)
  • Daily Social Media updates.
  • Maintain Yodle / Centermark Dashboard including :
  • Photo Upload
  • Offers Tool Management
  • Reviews Tool Management
  • Design quarterly existing customer marketing piece.
  • The 800 Craftsmen who represent our Brand are the heart and soul of our turn-key, white-glove home repair, maintenance, and improvement service. They are skilled and experienced in many trades, but their professionalism and attention to detail is what sets them apart from others who work in the industry.

    Most of the projects completed are for Repeat and Referral Customers-folks truly appreciate our high level of service, and they often request additional work by asking for particular Craftsmen by name. If you take great pride in your skills and abilities and wish to join a proven, winning TEAM, please apply to the position(s) available by selecting " Show Me All Jobs " above.

    Ace Handyman Services is a franchise network of Independently Owned and Operated Franchises. Your application will go directly to the franchise owner, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchise owner, and not to Ace Handyman Services Corporate.

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