What are the responsibilities and job description for the Accounting Clerk-Accounts Payable position at Ace Manufacturing & Parts Company?
Position Title: Accounting Clerk – Accounts Payable
Department: Finance/Accounting
Reports To: Accounting Manager
Position Summary:
We are seeking a detail-oriented and organized Accounting Clerk to join our Finance team. The Accounting Clerk will be responsible for supporting the organization’s financial operations by managing accounts payable processing, maintaining vendor records, monitoring daily cash activity, and processing corporate credit card transactions. This role also serves as a backup for accounts receivable functions, ensuring smooth financial operations in a collaborative team environment.
Key Responsibilities:
- Accounts Payable Processing
- Review, verify, and process vendor invoices for payment.
- Ensure invoices comply with company policies and are properly authorized.
- Prepare payment batches and maintain accurate records of disbursements.
- Vendor Maintenance
- Set up and maintain accurate vendor information in the accounting system.
- Respond to vendor inquiries and resolve discrepancies in a timely manner.
- Monitor Daily Cash Activity
- Reconcile daily cash transactions to ensure accuracy and completeness.
- Assist in identifying and investigating discrepancies in cash accounts.
- Provide daily cash activity reports to management (backup).
- Corporate Credit Card Processing
- Administer and process corporate credit card transactions.
- Reconcile credit card statements and ensure timely submission of receipts.
- Backup for Accounts Receivable
- Assist with invoicing, payment application, and collections as needed.
- Ensure accurate recording of accounts receivable transactions.
- Collaborate with team members to resolve outstanding receivables issues.
Qualifications:
- Education: High school diploma or GED required; Associate's degree in Accounting, Finance, or related field preferred.
- Experience: 1–3 years of experience in an accounting or bookkeeping role.
- Skills:
- Proficient in Microsoft Office Suite (especially Excel).
- Experience with accounting software (e.g., QuickBooks, SAP, or similar systems).
- Strong attention to detail and organizational skills.
- Effective communication and problem-solving abilities.
This job description is subject to change and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.
