Administrative Specialist

Description

Position Summary: Support Government, Domestic, International, and Logistic teams within the organization with all administrative needs. 

Essential Duties and Functions: To perform this job successfully, the individual occupying this position must be able to perform essential job functions set forth below with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or abilities required.

• Register move files for Relocation Managers.
• Process vendor invoices.
• Data entry to ensure timely and accrete information is available for all teams.
• Maintain global lane shipping cost database for bi-annual rate filing.
• Lead Government Expense team in audit and correction of invoice issues with expense transfer from GP to MS.

• Partner with AP on vendor data base accuracy to improve expense transfer.
• Partner with IT on expense transfer improvements whether on MS, OB or GP side.
• Monitor admin team inboxes and ensure correspondence are handled timely and cataloged appropriately.

Other Duties and Responsibilities:  This document in no way states or implies that these are the only duties to be performed by the individual occupying this position. This is a representative list of the general duties, and it is not intended to be all-inclusive.

• Asses incoming materials to determine how and where they should be classified or filed.
• Complete MoveStar form data entry as directed by senior management.
• Analyze billing procedures and identifying opportunities for improvement.
• Find and retrieve information from files in response to requests from authorized users.

• Design SOP to develop comprehensive OPS manual for all ARCA divisions.
• Reconcile funding fees with quarterly reporting and prep report for GSA filing.
• Special projects as requested by senior management.
• Backup other Administrative Specialists and Billing Managers as needed.
• Other duties as assigned.

Qualifications

We are a family-owned & operated moving & storage company with over 36 years of experience. Our dedication to excellence is second to none! Government Services proudly works with the US Government, relocating employees in several agencies. As a dedicated and experienced 3PL, XPT Logistics is ready to meet your global freight needs.  We actively partner with charities such as Move for Hunger, American Cancer Society, and Truckers Against Trafficking.

Are you?

• Team-oriented?
• Passionate about delivering exceptional customer service?

If you answered yes, we want you to come to be a part of the Team!

Position: Administrative Specialist

Priorities:

• Register move files for Relocation Managers.
• Process vendor invoices.
• Data entry to ensure timely and accrete information is available for all teams.
• Maintain global lane shipping cost database for bi-annual rate filing.
• Lead Government Expense team in auditing and correcting invoice issues with expense transfer from GP to MS.

• Partner with AP on vendor data base accuracy to improve expense transfer.
• Partner with IT on expense transfer improvements whether on MS, OB or GP side.
• Monitor admin team inboxes and ensure correspondence are handled timely and cataloged appropriately.

Qualifications/Skills:

• One Year related work experience
• Exceptional time management and attention to detail
• Be adaptable, flexible and versatile.

Benefits:

• Collaborative and team-oriented environment
• Paid vacation/sick/holidays
• Comprehensive benefits package including 401k with match.
• Workplace Flexibility
• And much, much more!

The pay rate is $20-$24 per hour. Starting pay rate is based on criteria such as location, experience, qualifications, and the terms of any applicable agreement. Dependent on the length of service, hours worked, and applicable agreements, benefits include medical, dental, vision, life, and optional disability insurance, sick pay of 2.66 hours for every 80 hours worked, Vacation pay of 3.08 hours for every 80 hours worked, paid holidays (7 days annually), three personal days (prorated based on start date), bereavement pay and retirement benefits.

• Please note that we do not wish to be contacted by external recruiters regarding job candidates. All applications must be submitted through our official channels.

We Take Equality Seriously: Indeed, all aspects of employment with the Company will be governed based on merit, competence, and qualifications and will not be influenced in any manner by an individual's race, religion, color, national origin, ancestry, citizenship status, physical disability, mental disability, genetic information (including testing and characteristics), sex (including pregnancy, lactation, childbirth or related medical conditions), gender identity, age (40 and over), sexual orientation, veteran status, uniformed service member status or any other status protected by local, state or federal law.

Salary : $20 - $24