What are the responsibilities and job description for the Executive & Personal Assistant position at Ace Wellness Center?
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Job Title: Executive & Personal Assistant Location: ACE Wellness Center
Reports To: Clinical Director
Position Type: Full-Time
Reports To: Clinical Director
Position Type: Full-Time
Position Overview:
ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned.
ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned.
Key Responsibilities:
Reports To: Clinical Director
Reports To: Clinical Director
Executive Support:
- Manage calendars, schedule meetings, and coordinate appointments.
- Handle correspondence, prepare reports, and assist with presentations.
- Coordinate travel arrangements and itineraries.
- Assist with social media management and career-related tasks.
- Manage and maintain the Clinical Director’s calendar, including scheduling and rescheduling meetings and appointments.
- Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes.
- Prepare meeting agendas and distribute minutes as needed.
- Track and follow up on action items from meetings and ensure timely completion.
- Coordinate with internal departments and external partners to organize meetings, trainings, and events.
- Assist with special projects and administrative tasks as assigned by the Clinical Director.
- Maintain confidentiality in all matters relating to clients, staff, and organizational affairs.
- Monitor emails and provide timely responses or follow-ups as directed.
- Ensure the Clinical Director is well-prepared and informed for upcoming commitments.
Personal Assistance:
- Oversee household management, including coordinating with cleaners and organizers.
- Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments.
- Order household items and manage bill payments.
- Schedule and manage personal appointments.
- Other duties as assigned.
Qualifications:
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Proven experience as an executive or personal assistant.
- Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting.
- Exceptional organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms.
- Strong attention to detail, reliability, and discretion.
- Ability to work independently as well as collaboratively in a team environment.
- Valid driver’s license and reliable transportation.
Compensation:
- $50,000 range
- Benefits and additional perks available
Work Environment:
This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary.
This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary.
Salary : $45,000 - $50,000
