Accounts Receivable Specialist

JOB DESCRIPTION – A/R Specialist

Reporting directly to the Owner/Partner, the A/R Specialist is responsible for overseeing accounts payable and receivable functions at AceVision; ensuring the integrity of financial reporting including the annual audit; ensuring the company’s compliance with applicable taxes and regulations; and providing oversight and direction to the accounts receivable office function. The A/R Specialist plays a critical role in safeguarding the company’s financial health by implementing sound accounting practices, internal controls, and strategic financial planning. This position provides leadership and direction to the accounts receivable position while also working closely with the Owner to support company financial goals and objectives.

Will also have responsibility in helping with collection efforts for accounts that get pass the NET 30 terms due limit. A/R Specialist will help contact accounts past due to make them aware and try to collect on any debts. The sales team and staff after first contact will help the A/R Specialist as a second line of defense for collection efforts.

RESPONSIBILITIES
Financial Reporting & Compliance

• Oversee the preparation and accuracy of financial statements in accordance with GAAP, FASB, and other relevant accounting frameworks.
• Ensure compliance with all federal, state, and local laws and regulations, including tax reporting and audits.
• Coordinate annual external audits and work with auditors to ensure timely and accurate completion of the audit process.

· Protect operations by keeping financial information and plans confidential.

Internal Controls & Risk Management

• Develop and enforce internal controls to safeguard company assets and prevent fraud or financial mismanagement.
• Ensure effective processes are in place for accounts payable, accounts receivable, and other critical financial functions.
• Monitor and assess financial risks and recommend strategies to mitigate financial or operational risks.
• Oversee the company’s cash management and investment practices.
• Oversee the implementation and operation of the company’s procure-to-pay system.

Leadership & Team Development

• Supervise and mentor the Accounts Receivable role, providing guidance, performance feedback, and professional development opportunities.
• Foster a collaborative and efficient work environment.
• Coordinate and provide training to staff on financial policies, procedures, and best practices for financial management.

Systems & Technology

• Lead the implementation and maintenance of financial systems and software that streamline financial operations and reporting.
• Stay current with emerging financial technologies, tools, and trends to improve efficiency and accuracy in financial operations.

Advisory & Strategic Support

• Serve as a key advisor to the Owner on financial matters.
• Provide analysis and recommendations on resource allocation and financial strategies.
• Work closely with Sales and Shipping departments to ensure alignment between financial operations and company objectives.

QUALIFICATIONS
Education

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• CPA preferred.

Experience

• Recent college graduates are encouraged to apply. At least 2 years of progressive experience in accounting or finance is preferred.
• Experience in a multi-million-dollar company is highly preferred.
• Demonstrated experience with financial statement preparation and auditing.
• Proven track record of positively leading a team and fostering professional development.

Skills & Abilities

• In-depth knowledge of accounting principles, financial reporting standards, and financial regulations, including those applicable to the medical industry
• Strong analytical and problem-solving skills, with the ability to interpret complex financial data and provide clear, actionable recommendations.
• Excellent leadership and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
• Proficiency with financial management software (e.g., QuickBooks), Excel, and other financial tools. Also a strong knowledge of Salesforce would be
• Strong attention to detail, organizational skills, and ability to manage multiple projects and deadlines.

Working Conditions:

• This position is a full-time, on-site position.
• This position may require occasional evening or weekend hours, particularly during peak financial periods (e.g., year-end closing).
• The role may involve occasional travel for conferences or training sessions.

Job Type: Full-time

Pay: $28.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Batavia, IL 60510 (Required)

Ability to Relocate:

• Batavia, IL 60510: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $35