What are the responsibilities and job description for the Purchasing Manager position at Acqualina Management, LLC?
WE PREPARE, INSPIRE, EMPOWER, ENTRUST IN YOU! JOIN OUR DREAM MAKER CULTURE ©
We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:
Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation • Outstanding Recognition and Awards Program • Effective Training Programs • Tuition Reimbursement • Complimentary Parking and Meals in Dedicated Employee Restaurant • Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases • Management Programs to Progress on Your Career Journey • Health and Wellness Fairs
JOB OVERVIEW:
The Purchasing Manager is responsible for organizing and overseeing the Receiving and Purchasing functions to the highest professional standards, in accordance with the Standard Operating Procedures set by the CFO and/or General Manager. The manager ensures a continuous and up-to-date supply of resort operating supplies and beverage items. A thorough understanding of market fluctuations is maintained, with a focus on purchasing specified quality at the most competitive prices available. The Purchasing Manager will provide recommendations for improvements and cost-saving opportunities to the CFO and General Manager.
This role requires coordination with various departments on all matters related to purchasing and receiving. Immediate action must be taken upon receipt of shipments, and pending orders should be promptly followed up. In collaboration with Department Managers, out-of-stock items and emergency purchases will be minimized through proper planning. The Purchasing Manager ensures that Department Managers are kept informed of goods that have arrived or are expected to arrive.
The efficiency of the Purchasing Department and Storeroom must be maintained and continuously improved. Purchasing records will be kept in compliance with the standards set by the Accounting Department, ensuring clarity and a proper documentation trail for all purchasing activities. The Manager will verify that all ordered items are received in expected quantities and meet quality standards. All purchases, returns, and credits will be documented, printed, and attached to Birchstreet purchase orders.
REPORTS TO: CFO, or General Manager in the CFO’s absence.
SUPERVISES:Receiving Clerk
WORK ENVIRONMENT:Purchasing/Receiving Office.Job involves working:
- Under variable temperature conditions (or extreme heat or cold).
- Under variable noise levels.
- Outdoors/indoors.
- Around fumes and/or odor hazards.
- Around dust and/or mite hazards.
- Around chemicals.
KEY RELATIONSHIPS:
Internal:Staff in Purchasing/Receiving, Accounting, Department Managers, Executive Committee Members, all employees.
External:Resort Guests, Residents, Visitors, Vendors, and Contractors.
QUALIFICATIONS
Essential:
- High school graduate.
- Fluency in English with a strong command of written, verbal, and non-verbal communication.
- A high degree of professional integrity and the ability to work safely, effectively, and efficiently.
- Ability to provide clear and legible communication and directions.
- Proficiency in database and spreadsheet software (Excel), word processing, and other accounting applications.
- Strong organizational skills for maintaining records, inventories, and storerooms.
- Ability to:
- Perform job functions with attention to detail, speed, and accuracy.
- Prioritize, organize, and follow up effectively.
- Remain calm and resolve problems using sound judgment.
- Follow directions thoroughly.
- Understand and address guest and resident service needs.
- Work cohesively with co-workers as part of a team.
- Work with minimal supervision.
- Maintain confidentiality of guest and resident information and other sensitive resort data.
- Approach resort staff and vendors with professional courtesy under pressure.
Desirable:
- College degree.
- Experience in resort, restaurant, or condominium settings.
- Familiarity with computers and calculators.
- Experience in the hospitality industry in a similar role.
- Previous guest relations training.
