Resort Recieving Supervisor

WE PREPARE, INSPIRE, EMPOWER, ENTRUST IN YOU! JOIN OUR DREAM MAKER CULTURE ©

We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:

Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation • Outstanding Recognition and Awards Program • Effective Training Programs • Tuition Reimbursement • Complimentary Parking and Meals in Dedicated Employee Restaurant • Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases • Management Programs to Progress on Your Career Journey • Health and Wellness Fairs

JOB OVERVIEW:

The Receiving and Inventory management supervisor is responsible for organizing and managing the Receiving and Inventory management functions to the highest professional standards and in accordance to the Standard Operating Procedures issued by the CFO and/or General Manager. A continuous up to date supply of resort operating supplies and beverage items is to be ensured. A clear overview on the market fluctuations is maintained, with the aim to buy specified quality for the lowest price available. The Receiving and Inventory supervisor makes recommendations and suggestions of improvements and cost savings to the CFO and General Manager.

Coordination with the various departments is required on all matter related to purchasing and receiving. Immediate action is to be taken on shipments received. Pending orders are to be followed up on quickly. In cooperation with the Department Managers, out of stock items and emergency purchases are avoided with proper planning. Receiving and Inventory management supervisor ensures that Department Managers are informed of the goods arrived or expected to arrive.

The efficiency of the Purchasing Department and Storeroom is to be maintained and continuously improved. Purchasing records are maintained to the standards imposed by the Accounting Department, with clarity and a proper trail of all purchasing documents.

The Receiver will verify that all ordered items are received and of expected quality. All purchases/returns/credits will be documented, printed and attached to Birchstreet purchase orders.

REPORTS TO: Purchasing Manager, CFO or to the General Manager in the CFO’s absence.

SUPERVISES: Receiving Clerk

WORK ENVIRONMENT:

Purchasing/Receiving Office.

Job involves working:

• under variable temperature conditions (or extreme heat or cold).
• under variable noise levels.
• outdoors/indoors.
• around fumes and/or odor hazards.
• around dust and/or mite hazards.
• around chemicals.

KEY RELATIONSHIPS:

Internal: Staff in Purchasing/Receiving, Accounting, Department Managers, Executive Committee Members, all employees.

External: Resort Guests / Residents/visitors, resident guests/ vendors and contractors.

QUALIFICATIONS

Essential:

• High school graduate.
• Fluency in English. Strong command of written, verbal, and non-verbal communication.
• Must have a high degree of professional integrity, and be able to work safe, effectively and efficiently.
• Provide legible communication and directions.
• Must have skills in database, spreadsheet (Proficient with excel), word processing software applications and other accounting applications.
• Organizational skills are required to maintain records, inventories and storerooms.
• Ability to:
• perform job functions with attention to detail, speed and accuracy.
• prioritize, organize and follow up.
• be a clear thinker, remaining calm and resolving problems using good judgment.
• follow directions thoroughly.
• understand guest’s and residents’ service needs.
• work cohesively with co-workers as part of a team.
• work with minimal supervision.
• maintain confidentiality of guest and resident information and pertinent resort data.
• approach resort staff and vendors with professional courtesy despite pressures of the job.

Desirable:

• College degree.
• Resort/Restaurant/Condominium experience.
• Experience with computers and calculators.
• Experience in Hospitality Industry in similar position.
• Previous guest relations training.