Accounts Receivable (AR) Specialist

ACR Electronics, Inc. is the leading development center for emergency beacons that are designed with one purpose : to save lives. Through our combined technology expertise in the marine, aviation, outdoor and military markets, we design and manufacture cutting-edge rescue beacons and survival gear for boaters, pilots, hunters, hikers, climbers, cyclists, and combat troops, not to mention many of the leading boat builders and aircraft manufacturers in the industry.

Since 1956, ACR’s wide range of survival products has been the choice of NASA, the U.S. Military, the U.S. Coast Guard, and everyday explorers and adventurers across the globe. With everything from emergency locator transmitters and rescue beacons to the special flashlights used on Apollo 13 after their onboard explosion, ACR builds products that are made to perform during expeditions of all sizes.

ACR is an Equal Opportunity / Vet / Disability Employer

Job Summary of the AR Specialist

The Accounts Receivable Specialist is focused on managing the day-to-day operations of Accounts Receivable, credit, and collection processes. This position plays a key role in the overall success of the team while working with internal and external customers. The ideal candidate is self-driven, comfortable communicating, will maintain client information, is a team player, resourceful, and has a proven work history with exceptional organizational and customer service skills. The Accounts Receivable Specialist will be responsible for ensuring that the company receives payment for goods and services offered to clients.

Duties / Responsibilities of the AR Specialist

Invoicing

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

Creates invoices according to company practices; submits invoices to customers.

Perform credit checks on new customers and update credit on existing customers.

Maintains and updates customer files, including name or address changes, mergers, or mailing attentions through the Customer Account Profile (CAP) process.

Processing

Process month-end accounts receivable statements.

Maintain customer refunds to ensure timely and accurate reporting.

Process daily cash receipts including payments by check, ACH, and credit cards - verify, post, and report Process Customer Credit Applications and references for customer and credit line setup through the CAP process

Setup new customers in ERP system

Create "ship to" information in the system for staff and customers

Monitor customer credit terms and limits

Processing Sales Tax Exemptions and Tax Certs for Customers

Reconcile ECommerce cash receipts to Amazon account weekly

Monitor Amazon account for funds transfer to Cash account

Monitor shipping charges and add information to customers shipments including billing freight charges

Process ECommerce cash receipts related to ECommerce Orders

Collections

Handle insufficient funds checks and credit card chargebacks promptly.

Contacts delinquent account holders to request payment. Form collection strategies to mitigate customer objections to making timely A / R payments.

Investigate collection problems and advise customers on corporate A / R policies and procedures.

Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts

Investigate and resolve billing discrepancies or misapplied cash transactions.

Reconciliations

Review post-sales invoices and payments received on accounts receivable accounts for accuracy.

Research customer discrepancies and past-due amounts with the assistance of the other staff.

Collaborates with the team to reconcile accounts receivable on a periodic (at least bimonthly) basis.

Assists in generating monthly billing statements based on the general ledger.

Assists the team in reconciling revenue accounts each month.

Copies, files, and retrieves materials for accounts receivable as needed.

Reporting

Creates reports regarding the current status of customer accounts as requested. Compile, verify, and distribute key account weekly statements

Monthly Consolidated customer billing

Monitor, verify, contact customers, and manage Credit Watch List for A / R Report over 30 days customers. Distribute weekly credit watch list to company & update sales rep.

Create weekly reports of contact and responses from customers on overdue accounts.

Distribute customer monthly A / R statements

Communication

Provide customer resolution on outstanding issues including credit inquiries and W-9 requests.

Communicate and interact with the internal sales department on credit procedures.

Collaborate with the team to meet department deadlines by cross-training other positions within the department.

Drafts correspondence for standard past-due accounts and collections identifies delinquent accounts by reviewing files

Relays changes of information to appropriate employees. Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.

Performs other related duties as assigned.

Required skills / abilities of the AR Specialist

Proficiency with automated accounting systems.

Experience with MS Office Product Suite with focused knowledge of Excel.

Excellent written and verbal communication skills are essential.

Must have strong analytical skills.

Assume responsibility and initiative in a key demanding company position.

Attention to detail and proven problem-resolution skills.

Must possess exceptional communication skills.

Willingness to adapt to new responsibilities and have the initiative to grow in the position.

Highly organized, with the ability to manage and prioritize multiple tasks and deadlines effectively

Positive attitude, willingness to learn, think outside of the box and take full ownership of workload

Knowledge, Education, and Experience of the AR Specialist

Associate degree in Accounting, Finance, or Business.

Minimum of 3 years of experience in credit and collections.

Microsoft Office Suite – Excel a must. Word, PowerPoint, Outlook

ACR offers the following benefits :

We offer medical, dental, and vision, which ACR pays a portion of.

ACR pays for Life insurance up to two times base annual earnings, accidental death and dismemberment insurance, as well as short- and long-term disability for our employees.

401K which provides an employer match of 50% of your salary up to 6%, with no vesting period!

10 paid Holidays

7 PTO days (prorated based on start date)

2 weeks of paid vacation (prorated based on start date)

Tuition reimbursement program

Employee discount program for electronics, travel, and more.

ACR’s Core Values : Growth

Customer Focus

Teamwork

Trust

Communication

Accountability

Family

Safety

Compensation details : 40000-60000 Yearly Salary

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