What are the responsibilities and job description for the Executive Assistant to C-Suite position at ACS?

Day-to-Day Tasks

Provide complete administrative support for the Investor Coverage Team which consist of 6 Managing Directors, 3 VPs and 1 Analyst.
Manage Senior-level banker's emails, with extensive follow-up as needed, flagging tasks which require immediate attention.
Prepare a weekly report for senior management (highlights macro environment and Sector achievements)
Compile news runs in advance of banker meetings, coordinate printing of presentations
Lead coordination of Senior Management visits to NY, organize all group events (assist with scheduling/managing agenda, catering, material coordination, correspondence with guests from start to finish)
Log upcoming meetings and document meeting notes/follow-up items into client management system
Flawlessly handle executives' large volume of travel planning (visa, flights accommodations, etc.)
Lead coordination of client visits, assist with organizing all group events (catering, material coordination, correspondence with guests from start to finish)
Process and track expense reports
Team schedule management
Internal Meeting Setup (liaise with Senior Executive Assistants at the firm to schedule internal meetings and to obtain availability for external meetings)
System Access MyIam requests, IT Tickets
Assist Relationship Managers with client events (MSG, US Open, etc.)
Arrange and animate client conference/video calls and marketing events
Manage Time off System (TOMnet)
Adhoc projects as needed

Special Tasks/Projects

Executive Roadshow Scheduling; Liaison with C-Suite Executive Assistants for scheduling. (Executives come from London/Paris/Asia 3x a quarter & need to manage their entire itinerary including scheduling internal/external meetings, logistics, etc.)
Interaction with Client C-Suite Executive Assistants. Maintain positive and trustworthy relationships with Clients and their EAs to ensure meetings with C-Suite Executives are scheduled in a timely manner and executed seamlessly.
Assist Relationship Managers with multiple philanthropic/charity requests yearlong and ensure philanthropic events are logged and approved in My CIB.

Other

Minimum Required Qualifications

5 - 7 years of relevant Executive Assistant experience supporting department heads or C-level executives, preferably within a financial institution.
Effective communication both verbally and non-verbally, with co-workers and all levels of management, utilizing tact and confidentiality.
Self-motivated and detailed oriented
Ability to prioritize multiple tasks.
Ability to interact with staff (at all levels) in a high energy, high pressure environment.
Ability to cooperate and coordinate with other FIC Americas' EAs – assist and provide coverage, when necessary including PTOs.
Strong organizational skills
Exhibit initiative, flexibility, resourcefulness and efficiency, with a high degree of professionalism and confidentiality
Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
Excellent calendar management skills, including the coordination of complex executive meetings.
Fully conversant in VC Platforms and technology (MS Teams, Skype,…)
Process and follow up on Virtual Client Meetings
Experience handling confidential materials at all levels.
Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.
Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.
Knowledge of principles and processes for providing customer and personal services.

Preferred Qualifications:

Client Registrations Required:
Not Applicable

Job Type: Full-time

Pay: From $45.00 per hour

Expected hours: 40 per week

Schedule:

Application Question(s):

Education:

Work Location: Hybrid remote in New York, NY 10004

Salary : $45

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Executive Assistant to C-Suite