What are the responsibilities and job description for the Executive Assistant position at C-SUITE ASSISTANTS?
Executive Assistant to Executive Vice President of Finance and Executive Team, Well-Known Global Luxury Goods Company, Midtown, NYC
A well-known global luxury goods company headquartered in midtown, NYC is looking for an Executive Assistant to primarily support the Executive Vice-President of Finance as well as help with 2 other members of the Executive Team. Thie culture of this high-end firm is very team oriented and collaborative. This is a full-time role in the office 5 days a week with some option to possibly work remotely when the EVP is traveling once the relationship is well-established. This is an exciting opportunity for someone who describes themselves as very organized, detail-oriented, likes to work with numbers (for Excel reporting) with a team-oriented attitude. The Executive Assistants on the executive team work very much in a collaborative way. The ideal candidate has at least 5-7 years supporting principals in the C-suite.
About the Job :
Support the EVP of Finance as a true right hand” managing an ever-changing calendar, prioritizing meetings / schedules in multiple time zones
Coordinate complex travel arrangements including detailed itineraries
Prioritize email correspondence; craft emails on his behalf as well as other correspondence, as needed
Work closely with the executive team coordinating internal / external meetings and compiling reports / information for these meetings; proficiency in Excel required
Prepare for meetings organizing agenda’s taking minutes and following up on action items, as needed
Handle expense reporting
Ad hoc projects
Salary plus Discretionary Bonus and Profit Sharing Plan; 100% health Care provided to Employee, 401K Match
About You :
5-7 years of experience as an Executive Personal Assistant supporting high- level C-Suite executives, preferably for an Executive that manages the finances of a firm
Bachelor’s Degree
Ability to deal with high level executives and manage those relationships with grace and diplomacy
Very pro-active and a problem-solver with very little need of direction to get things done right; exceptional follow-up and project management skills
High level of integrity and discretion in handling all confidential information
Excellent Microsoft Office Suite skills; excellent written and verbal communication skills
A polished, positive “can do” personality that likes to be part of a team
