Contract Monitor

Overview

Provides highly responsible administrative oversight by monitoring and managing contracts for food service, medical, and commissary services, and all other DOJ related contracts. Performs research and responds to complaints regarding medical services and/or other complaints at the direction of the Major/Director of the Jail and/or the request of Division Commanders.

Work is performed under the supervision of the Major/Director of the Jail. Performance is evaluated through conferences, observation, results obtained, oral/written reports, and appropriate employee performance appraisals.

Responsibilities

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES*:

• Ensure that medical and commissary contracts are current and abide by agency directives, Florida Model Jail Standards (FMJS), Florida State Statutes, applicable health department regulations, and accreditation standards
• Ensure that all DOJ related contracts are accurate and current, and, under the direction of the Major/Director of the Jail or designee, assist staff in administrative functions for contract renewals and/or transmittals; advise appropriate staff when it is necessary to initiate renewals or Request for Proposals (RFP) / Request for Quotations (RFQ)
• Assist the Major/Director of the Jail and/or Division Commanders in all administrative functions relating to department and vendor contractual obligations
• Ensure administrative oversight and liaison with the health care provider and/or the contract manager regarding medication storage, medical staffing, and maintaining accurate records for compliance with contract, directives, FMJS, and statutes, and conduct necessary audits
• Ensure all professionals provided by the health care provider are licensed, certified, and/or registered appropriately
• Personally conduct and coordinate DOJ orientation for all contract vendor personnel as required
• Monitor billing to ensure necessary adjustments are made prior to approval for payments being sent to the Accounting and Budget Bureau
• Ensure all relevant paperwork is forwarded to the Accounting and Budget Bureau in a timely manner
• Complete all special projects designated by the Major/Director of the Jail or designee in a timely manner

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities. The omission of specific job functions/tasks does not absolve an employee from being required to perform additional tasks incidental to or inherent to the position.

SPECIAL REQUIREMENTS:

• None

WORK CONDITIONS:

• Normal office hours and environment. Office is at the Department of the Jail. Noise level is generally moderate to quiet.

Qualifications

EDUCATIONAL REQUIREMENTS:

• [ ] High School/GED
• [X] Associate's Degree [  ]  Preferred
• [ ] Bachelor's Degree   [X]  Preferred
• Preferred Major(s): Criminal Justice, Behavioral Science, or other related field

EXPERIENCE AND TRAINING:

• Three (3) or more years of professional level experience in a related field
• Experience with computers

CERTIFICATION AND LICENSING:

• None

PHYSICAL REQUIREMENTS:

• Sit/stand for moderate periods
• See and hear at a normal range
• Speak, read, write, and understand English fluently
• Ambulate independently
• Lift/carry 15 pounds
• Push/pull light loads
• Bend and squat
• Manual dexterity

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to research, investigate, prepare reports, and analyze complex contracts
• Working knowledge of relevant local, state, and federal regulations
• Ability to establish and maintain effective working relationships with the general public, contractors, and community agencies
• Ability to communicate effectively, both orally and in writing, and to prepare and organize written reports
• Ability to work independently

Salary : $28 - $996