Documentation Specialist III

Immediate Opening – Documentation

Specialist

Interested in this role? Reach

out directly to apply TODAYto Abby

Vaughn at abvaughn@actalentservices.com

Job Description

Leading global life sciences company that supports diagnostic, pharmaceutical, and drug development research organization is expanding their team as a Document Specialist III. The main function of a Documentation Specialist III is to compile, process, and maintain electronic records and physical records while

also performing various administrative duties in support of the lab processes. A big portion of this role would be archiving previous medical records

Responsibilities

• Enters tracking information into the computer database in compliance with company procedures.
• Maintaining the documentation for various laboratory processes and procedures, ensuring compliance and accuracy
• Consult classification manuals to locate information.
• Record and enter data into the database.
• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Maintains records used for the location and retrieval of archived materials, and coordinates retrieval, check out, and return of archived materials.
• Ensures that materials for documentation are available to the department in a timely manner.
• Reviews / proofreads the work of others for overall accuracy, timeliness, completeness, and appropriate documentation for SOP, method, protocol, or study plan requests.
• Executing test assignments and work request activities as needed such as transferring of documents/data to clients (final reports/CoA).
• Communicates and interacts with clients and other internal departments, assists in the development and maintenance of standard report/table formats as needed, identifies and participates in improvement projects to increase the efficiency of daily/routine procedures and reporting methods and also provides input and assists with implementation of new technologies, system changes, and enhancements.

Essential Skills

• Quality Assurance
• Regulatory Compliance
• GXP/GMP/ GLP
• Self- motivation, organizations,
• Regulatory Audit
• Compliance
• Experience with industry quality systems/standards
• Excellent interpersonal and organizational skills, such as communication, decision making, negotiating, and problem solving

Additional Skills & Qualifications

• Industry-related bachelor's degree (life science - chemistry or biology) or related industry or education experience
• Knowledge of compliance management software
• Advanced analytical abilities
• Good communication and interpersonal skills
• Life Science, Chemistry, Microbiology, or Biology related discipline

Work Environment

This position requires going into the office. It is a day shift schedule, Monday – Friday during normal business hours. Candidates must be willing to work onsite

in Indianapolis.

INTERESTED

IN THIS ROLE? SEE BELOW TO APPLY NOW FOR IMMEDIATE CONSIDERTATION:

• I am scheduling interviews for this position ASAP and conducting phone interviews as early as today. All candidates will be considered immediately within 24 hours of applying directly to Abby Vaughn.
• HOW TO APPLY DIRECTLY: Email your updated resume, brief intro about your interest, preferred method of communication for you (i.e., call, email, text) to abvaughn @actalentservices .com

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Apr 21, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $22 - $26