Job Title: Administrative Assistant

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The successful candidate will be responsible for scheduling vendors for sensitive document removal and shredding, auditing historic documentation files, allocating correct records of information, and compiling sensitive information for record filing.

Responsibilities

• Schedule and coordinate with vendors for the removal and shredding of sensitive documents.
• Audit historic documentation files to ensure accuracy and completeness.
• Allocate correct records of information in accordance with company policies and procedures.
• Compile sensitive information for record filing and maintain organized filing systems.
• Assist with other administrative tasks as needed to support the team.

Essential Skills

• Proven experience in an administrative role, preferably handling sensitive information.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Excel.
• Ability to handle confidential information with discretion.

Additional Skills & Qualifications

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Experience with database management systems such as Ariba, SAP, and SharePoint.
• Experience in project coordination, data entry, and database management.
• Experience managing and scheduling vendor activity.
• Compliance, audit, and document control experience.

Work Environment

This position is fully remote, but candidates must reside in the greater Puget Sound area. The role primarily involves interaction with other groups via written communication rather than calls or meetings. While it is unlikely, there may be occasions where the candidate could be asked to visit a local office for document review of sensitive information.

Pay and Benefits

The pay range for this position is $23.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Apr 19, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $23 - $28