What are the responsibilities and job description for the Project Administrator position at ZGF Architects?
ZGF is seeking a Project Administrator to join our team in our Seattle office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.
As Project Administrator, you will….
$65.000/yr - $90.000/yr depending on skills and experience.
Benefits
ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.
Apply With
As Project Administrator, you will….
- Work collaboratively with project teams, other project administrators, and firm leadership
- Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
- Route Submittals, RFIs and other documents for issuance and maintain accurate logs
- Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
- Set up and maintain project files
- Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
- Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
- Arrange domestic and international travel and associated logistics
- Accurately route and handle incoming and outgoing calls, email and shipments
- Assist with general office and front desk duties as needed to support the administration team, leadership, and office
- Bachelor’s degree preferred
- Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
- Meticulous organizational and filing skills
- Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization
- Able to work independently and efficiently in a competing deadline sensitive environment
- Adept at meeting daily work requirements while maintaining effective work relationships with team members
- Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
- Ability to work in multiple computer programs simultaneously
- Proficiency in Microsoft Office Suite required
- Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plus
- Demonstrated aptitude for learning new software
- Knowledge of architectural/engineering terminology desired
$65.000/yr - $90.000/yr depending on skills and experience.
Benefits
ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.
Apply With
- Cover letter
- Resume
Salary : $65 - $90
