Project Administrator

Job Description

We are seeking a Project Administrator to join our team in Surrey. The Project Administrator will support various project teams with clerical functions including but not limited to report creation, schedule management, and document control.

Responsibilities

• Creating, distributing, and maintaining reports, forms, documents, specifications, standards, and other files
• Supporting project teams to ensure smooth project operations, facilitating any administrative project tasks (i.e., meeting minutes, action logs, etc.)
• Providing high-quality, efficient project documentation, follow-up reminders and any updates that may arise from project meeting action items
• Formatting and editing technical documents using the client's guide and templates, including preparing and updating drawing binders for site visits
• Facilitating project close-outs with the projects team
• Providing a professional and welcoming atmosphere to guests and co-workers alike at our Surrey office front desk as well as having the flexibility to assist our project teams as needed
• Responding to internal and external inquiries and requests with tact and diplomacy
• Overseeing boardroom bookings, coordinating calendars, managing requests, and scheduling meetings
• Handling travel bookings and arrangements
• Performing all other project administration and reception duties as required

Essential Skills

• 5-6 years of administrative experience supporting projects/project managers, ideally from an EPCM environment
• Proficiency in MS Office: intermediate level with a basic grasp of formulas/functions, SharePoint, Teams, and Acrobat (PDF Conversions)
• Strong organizational and multitasking skills
• Professional demeanor with excellent interpersonal skills
• Effective verbal and written communication
• Ability to take initiative and engage with co-workers
• Adaptability to an agile project-driven environment

Additional Skills & Qualifications

• Experience in an engineering or construction environment preferred but not essential (EPCM ideal)
• A college-level diploma, certification or equivalent in administration or a technical field

Work Environment

The work schedule is Monday to Friday, 7:30am-5pm, with 37.5 hours per week and 7.5 hours per day. Fridays have reduced hours from 7:30am to 11am. There is a minimum of one Friday work-from-home day per month, with a rotating schedule with other Project Admins. Lunch breaks are 1 hour and unpaid. The work environment includes access to transit and parking.

Pay and Benefits

The pay range for this position is $26.67 - $31.79/hr.

Workplace Type

This is a hybrid position in Surrey,BC.

À propos d'Actalent:

Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30 000 consultants et plus de 4 500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.

La diversité, l’équité et l’inclusion

Chez Actalent, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par :

• L’embauche des talents diversifiés ;
• Le maintien d’un environnement inclusif par une autoréflexion permanente ;
• La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;
• L’assurance des opportunités de croissance pour nos gens.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $27 - $32