What are the responsibilities and job description for the Administrative Coordinator position at Action Personnel Inc?
We are seeking a detail-oriented and highly organized Administrative Coordinator with strong communication skills (written, verbal, and listening) to support various departments across the company. This individual will be responsible for a variety of administrative tasks, ensuring smooth daily operations and assisting in company-wide initiatives. The ideal candidate will be a proactive team player who thrives in a dynamic environment.
Education & Experience Requirements:
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High School Diploma or GED required
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Previous administrative or office experience is a plus
Key Responsibilities:
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Ensure all products produced meet safety, legal, and quality standards.
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Perform front office reception duties, including answering phones, greeting visitors, and ensuring NDA agreements and visitor guidelines are signed as needed.
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Assist Human Resources, Accounting, Sales, and Operations with internal projects such as company events, community engagement, and tradeshows.
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Handle weekly errands including trips to the post office, guest lunch arrangements, and other special tasks.
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Maintain a strong understanding of the warehouse system, including item codes and inventory.
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Organize, prepare, and ship sample materials for the sales team, maintaining detailed records and ensuring timely delivery. Utilize SharePoint for sample production and packaging requests.
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Support sales team initiatives, including cold calling, assembling packages, preparing for tradeshows, and attending marketing events (may require occasional evening/weekend availability).
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Arrange travel accommodations for employees, and manage all related receipts and documentation.
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Monitor and maintain office supply inventory.
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Act as the primary contact for the breakroom vendor.
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Maintain and update content on the company communication monitor.
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Provide backup support to the Customer Service Representative as needed.
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Demonstrate the ability to multi-task and meet deadlines effectively.
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Possess proficiency in Microsoft Office Suite and general computer skills.
Skills & Competencies:
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Excellent organizational and time management skills
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Strong interpersonal and communication abilities
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High level of attention to detail
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Ability to work independently and collaboratively
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Comfortable working in a fast-paced environment
