What are the responsibilities and job description for the Production Coordinator position at Activate Inc.?
Company Overview :
At Activate, we are renowned for crafting extraordinary experiences that make a lasting impact for some of the world's most influential brands. Our expertise spans the production of kits, mobile tours, and standout live events, enhancing brand visibility and strengthening customer loyalty. As a WBENC-certified company, we take pride in fostering an inclusive work environment that emphasizes growth, offers competitive benefits, and champions collaboration.
Position Summary :
We are looking for a motivated and detail-oriented Production Coordinator to join our team. This entry-level role is perfect for recent graduates or individuals with less than 3 years of experience who are eager to grow in the dynamic world of event production. As a Production Coordinator, you will provide critical support to the production team in planning and executing exceptional experiential events.
This role is hands-on, fast-paced, and offers an excellent opportunity to learn the ins and outs of event production while contributing to creating memorable experiences for some of the world’s most recognizable brands.
Key Responsibilities :
Office Responsibilities :
- Assist Associate Producers and Producers in creating production documents, such as work-back schedules, budgets, contact lists, and expense reports.
- Help source and coordinate event assets, such as décor, rentals, furniture, giveaways, and staffing needs.
- Organize and maintain records of vendor quotes, receipts, and expense tracking for events.
- Support the process of securing permits or vendor contracts by coordinating documentation and following up as needed.
- Contribute to pre-event planning by helping with timelines, production checklists, and team communications.
- Assist with vendor outreach, price comparisons, and general research to support event logistics.
- Support in curating the mise en scène of each event, ensuring that visual and atmospheric elements align with the brand's narrative, leaving an indelible impression on attendees.
Onsite Responsibilities :
Activate reserves the right to add or change duties at any time.
Job Qualifications :
Requirements :
