What are the responsibilities and job description for the Direct Response Media Assistant position at Active International?
Overview
Note: This job is hybrid in Pearl River, NY
This position works with the Buyers, Supervisors and media team in the Direct Response department to provide support on accounts from inception to completion.
Responsibilities
- Assist team of buyers in gathering rates and inventory availability from networks
- Maintain up-to-date media representative list inclusive of name, phone, email and fax information
- Send orders to designated media representatives for approved activity and then follow up as appropriate to ensure written confirmations are received
- Complete Control Sheets for both Local and National stations/networks as requested by the coordinator
- Prepare and maintain monthly programming grid folders by requesting updated grids from the networks on a regular basis
- Populate missing programming information into weekly post log reports and final post data using grids provided by networks
- Complete program schedules and post log reports for clients as needed
- Obtain and check all pre and post log times received from the stations are accurate
- Monitor media placement to ensure fair and equitable rotation across all units placed
- Follow up with sales reps and assistants on a daily basis for updated pre-logs via phone & email
- Request and confirm accuracy of local market contracts including trade deal usage
- Assist team of buyers with entry of rates and buylines into CoreMedia System (“CORE Direct”).
- Open job estimates in CORE Direct, MediaOcean and PeopleSoft.
- Input direct response schedules into MediaOcean and/or PeopleSoft.
- Generate internal pre-log charts comparing ordered versus scheduled airtimes
- Notify buyers/campaign managers of networks experiencing pre-emptions
- Update on a daily basis for each network/client
- Compile client pre-log times and input into expected format for all clients requesting
- Reconcile local airtimes in Direct Manager on a weekly basis with support from Coordinator & Buyer
- Aid coordinators with meeting deadlines on a monthly basis including local and national invoice reconciliation
- Support coordinators, supervisors & buyers with ad hoc projects/tasks
- Create, send, and save credit memos and emails to reps in proper client folders
- Participate in and work on ad hoc projects as assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa currently.
The salary range for this position is $43,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. Involved Media offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.
Qualifications
- Bachelor’s degree preferred or equivalent experience is required.
- Proficiency in Microsoft Word and Excel required.
- Up to one year related experience preferably in an administrative and/or media capacity in a corporate environment is preferred.
- Experience in MediaOcean, CORE Direct and PeopleSoft media systems preferred.
Travel
This position does not require regularly scheduled travel.
Salary : $43,000
